005 - Property Inspector
About the role
The property inspector will perform indoor and outdoor inspections to minimize safety hazards and determine maintenance needs, photographing and documenting residential properties. As part of these inspections, The Property Inspector ensures that residents are following the homecare guidelines of their lease agreements and are complying with regulations. The job may require car travel spanning from their home office.
The Property Inspector provides Life Safety Inspections (LSI), and other residential building inspection services, and associated reporting at mandatory stages of construction, during tenant move-ins and move-out, checking and enforcing compliance with the reviewed permit documents, building drawings, the Ontario Building Code, related legislation or municipal by-laws. At various times the Property Inspector will provide Building Condition Assessments (BCA), and other building inspection services, associated reporting for the MNO portfolio.
What you will be doing
Respond to resident maintenance complaints in coordination with the maintenance team
Onsite and virtual inspections of properties on a regular basis of residential homes and/or commercial properties as required
Identify hazards and create solutions to minimize potential safety concerns
Respond to resident day-to-day maintenance concerns as an assigned maintenance team member.
Coordinate property maintenance with external vendors as necessary
Determine the occupancy status and condition of properties and coordinate with outside vendors for occupancy verification as necessary.
Photograph all violations or potential issues and log the actions taken
Perform regular six-month inspections, initial inspections before tenants move in, move out inspections, and final inspections
Perform all other inspections as new inspection programs are acquired
Provide administrative support in the absence of the property administrator including the answering and dispatching of telephone calls as required
Provide weekly updates on open maintenance issues and ongoing capital projects
Assume the duties of maintenance staff in absence of a maintenance team member
Performing other duties and responsibilities as assigned by the Operations Manager or designate(s)
Must be physically able to inspect construction sites including walking properties, climbing ladders, and kneeling
Must be able to lift up to 25 pounds at a time
This position will work out of one of the MNO offices across Ontario
Technical Responsibilities
Provides full spectrum of inspection services for all housing units within assigned portfolio including: Assessing property condition, determining cost-effective corrective measures, producing work descriptions, and estimating cost of corrective measures
Complete Energy Audits and provide recommendation on energy saving measures
Examine contractor bids and monitor progress of the work, recommending payment upon satisfactory completion as described by MNO-IPS requirements, policies, procedures and standards and other authorities having jurisdiction
Contract Administration Responsibilities
Ability to write clear inspection reports on the condition of properties
Prepares tenders for distribution to contractors
Prepare business cases for capital projects
Issue purchase orders and handle routine daily maintenance calls on orders up to $9,999.00 before taxes, to initiate work.
Ensures that any contractor performing work carries all applicable contract security; i.e. WSIB, liability insurance.
Responsible for acting on any insurance claims around work within timeframe specified in procedures or as required by the Manager
Operational Administration Responsibilities
Adherence to Occupational Health & Safety Act requirements, as it pertains to daily work; advises Manager of unsafe working conditions on sites and participates in investigations as required.
Responsible for the proper use of Personal Protective Equipment (PPE) on all sites, as required.
Organize workload, schedule inspections, and document inspection results, including the collection and attachment of photographs, documents, and reports in the computerized records management and tracking system.
Collaborate on responses to enquiries from the public concerning assigned PMR with the Manager
Prepare accurate detailed reports and provide all necessary documents/recommendations to the Manager for approval
Qualifications
High school diploma
General knowledge of residential construction
Valid driver's license and reliable transportation
Knowledge of MS Office (Excel, Word) and a high degree of digital literacy. Willingness and ability to adapt to and learn new software
Demonstrated problem-solving, time management and analytical skills to prioritize workload pressures and deadlines
Experience working with HVAC, plumbing and electrical systems
Scheduling experience and the ability to manage project timelines and personal schedules
Experience Requirements
Ability to read and interpret basic plans
Familiarity with the Residential Tenancies Act
Customer service orientation experience an asset
Experience in performing building residential or small building inspections and or related experience in the construction and renovation industry
Nice to Have
1-year experience in real estate, insurance inspection, or property management an asset
Experience working with tenant, leasing or property management systems (Yardi, Arcori, Property Vista, Archibus etc.)
Home Inspection Certification from a recognized body in Ontario
Experience in reviewing residential or small building construction drawings and permit drawings