1 Year Admin Assistant (Service & Parts) #NJN

Location: Ubi

Mon to Fri - 8.30am to 5.30pm

Alt Sat - 8.30am to 12.30pm

Up to $3000 + OT hours + 1 month completion bonus

As a Service & Parts Admin, you'll support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.

• Prepare and submit tender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reports aging reports.

• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.

• Arrange tender meetings, documentation, and prepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Perform ad hoc duties assigned by the supervisor.

Requirements

• Minimum GCE 'O' Level (or equivalent)

• Minimum 2 years of administrative experience

• Proficient in Microsoft Office

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.