12 Month Secretary - Internal Posting

MOORESTOWN TOWNSHIP PUBLIC SCHOOLS

Title: Full Time - 12-Month Secretary - Guidance Office

Building: Moorestown High School

MEA Salary Guide: $40,268.00 - $65,788.00

Benefits: New Jersey Educator's Health Plan

Qualifications:

• High school diploma required; associate degree in business, accounting, office administration, or a related field preferred.
• Experience in a public school district, governmental agency, or other business office environment preferred.
• Proficiency with office technology, financial management systems, spreadsheets, word-processing software, email, and electronic filing systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments, deadlines, and interruptions in a busy office environment.
• Ability to communicate professionally and effectively with staff, vendors, community members, and members of the public.
• Ability to manage telephone calls and greet visitors in a courteous and professional manner.
• Ability to maintain confidential and sensitive information.
• Required criminal history background check and proof of authorization to work in the United State.

Performance Responsibilities:

• General Administrative Support
• Receives and routes incoming telephone calls, correspondence, deliveries, and requests for assistance.
• Greets visitors, facilitates required sign-in procedures, issues visitor passes, and directs visitors to the appropriate office or staff member.
• Prepares correspondence, notices, reports, spreadsheets, and other documents.
• Performs general office duties, including typing, copying, scanning, filing, mailing, and maintaining electronic and paper records.
• Arranges meetings, assists with the preparation of agendas and materials, and performs related follow-up activities.

• Operates office equipment and technology necessary for the efficient operation of the Administration Building.

Accounts Payable and Purchasing Support

• Receives and routes incoming calls and correspondence.
• Provides customer service support to the school community
• Performs usual office routines, such as photocopying, general typing, filing, etc.
• Assists in the greeting, proper;y signing - in, obtaining visitor's passes and directs visitors as is appropriate for working position
• Prepares correspondence, notices and reports.
• Maintains a well-organized, up-to-date filing system.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Arranges meetings, prepares agendas and handles follow-up activities as necessary.
• Assists, logs in, and directs visitors to the schools.
• Maintains confidentiality as required and appropriate.
• Performs other tasks related to the efficient operation of the office as assigned.

Buildings and Grounds and Vendor Support

• Provides administrative support to the Buildings and Grounds Supervisor.
• Assists with vendor communication and the coordination of service calls, site visits, project meetings, deliveries, and repair work.
• Solicits and organizes vendor quotations in accordance with District purchasing procedures and under the direction of the Buildings and Grounds Supervisor or School Business Administrator.
• Prepares quote-comparison information and maintains supporting purchasing and vendor documentation.
• Assists with verifying vendor insurance, contact information, required forms, and other documentation.
• Communicates scheduling and access information to vendors and appropriate District personnel.
• Maintains records related to maintenance projects, vendor services, proposals, purchase orders, invoices, and completed work.
• Follows up with vendors and District personnel regarding the status of quotations, orders, repairs, and projects.
• General Responsibilities
• Maintains confidentiality and exercises sound judgment when handling financial, personnel, student, vendor, and District information.
• Works cooperatively with Business Office, Buildings and Grounds, school, and administrative staff.
• Complies with Board policies, administrative procedures, purchasing requirements, and applicable laws and regulations.
• Performs other duties related to the efficient operation of the Administration Building and District as assigned.

Application Process:

All candidates must apply online at:

Moorestown Township Public Schools is an Affirmative Action/Equal Opportunity Employer.