125DP105GRAL- Project Manager
Summary
Oversee creative projects, coordinate subcontractors, and manage budgets using Monday.com and HoneyBook while ensuring client and team communication via Slack/WhatsApp.
Job Summary:
Project Manager will be responsible for overseeing project workflows, ensuring
timely delivery of tasks, managing budgets, and coordinating with subcontractors and internal
team members. This role requires exceptional organizational skills, attention to detail, and the
ability to manage multiple priorities effectively. The ideal candidate will have experience in
project management platforms such as Monday, strong communication skills, and a proactive
approach to problem-solving.
Key Responsibilities:
Project Coordination:
● Utilize HoneyBook and Monday.com to manage project workflows, assign tasks, and
track progress.
● Coordinate with subcontractors to ensure project timelines are met.
● Monitor project deadlines and follow up with team members and subcontractors as
necessary.
● Maintain project documentation and ensure all files are organized and accessible.
Subcontractor and Vendor Management:
● Serve as the primary point of contact for subcontractors, ensuring clear communication
regarding project requirements and deliverables.
● Manage contracts, timelines, and deliverables with subcontractors.
● Resolve any issues or bottlenecks that arise during the project lifecycle.
Client Communication and Coordination:
● Coordinate client meetings, prepare agendas, and ensure follow-up actions are
documented.
● Assist the Creative Director in communicating project updates to clients and ensuring
client satisfaction.
Invoicing and Budget Tracking:
● Oversee invoicing through HoneyBook, ensuring timely and accurate billing.
● Track project budgets, flagging any discrepancies or concerns for review.
● Manage and allocate resources effectively to ensure projects stay within budget.
Budget Management:
● Develop and monitor project budgets in collaboration with the Creative Director.
● Provide regular budget updates and ensure financial accountability for all projects.
● Identify cost-saving opportunities and optimize resource allocation.
General Organization and Administrative Support:
● Manage schedules, appointments, and timelines for the Creative Director.
● Conduct research, compile data, and assist in preparing reports as needed.
● Ensure all operational and administrative tasks are streamlined for maximum efficiency.
Communication Tools:
● Facilitate team communication and updates via Slack or WhatsApp to ensure smooth
collaboration and prompt issue resolution.
● Maintain open lines of communication to address project needs and updates in real time.
Qualifications and Skills:
● Proven experience in project management, particularly in a creative or marketing
environment.
● Proficiency in using project management tools such as Monday.com and CRM platforms
like HoneyBook.
● Excellent organizational skills with a strong attention to detail.
● Strong written and verbal communication skills.
● Experience coordinating with subcontractors and vendors.
● Ability to prioritize tasks and manage multiple projects simultaneously.
● Self-motivated and proactive, with a solution-oriented mindset.
● Familiarity with real estate marketing or creative industries is a plus.
Education and Experience:
● Bachelor’s degree or equivalent experience in project management, marketing, or a
related field.
● 3+ years of experience in a project management or operational role, preferably in a
creative agency or similar setting.
Working Structure:
This is a contract position with flexible hours. The Project Manager will work remotely,
coordinating with our team and clients across different time zones. Strong internet connection
and professional home office setup required
Project Manager will be responsible for overseeing project workflows, ensuring
timely delivery of tasks, managing budgets, and coordinating with subcontractors and internal
team members. This role requires exceptional organizational skills, attention to detail, and the
ability to manage multiple priorities effectively. The ideal candidate will have experience in
project management platforms such as Monday, strong communication skills, and a proactive
approach to problem-solving.
Key Responsibilities:
Project Coordination:
● Utilize HoneyBook and Monday.com to manage project workflows, assign tasks, and
track progress.
● Coordinate with subcontractors to ensure project timelines are met.
● Monitor project deadlines and follow up with team members and subcontractors as
necessary.
● Maintain project documentation and ensure all files are organized and accessible.
Subcontractor and Vendor Management:
● Serve as the primary point of contact for subcontractors, ensuring clear communication
regarding project requirements and deliverables.
● Manage contracts, timelines, and deliverables with subcontractors.
● Resolve any issues or bottlenecks that arise during the project lifecycle.
Client Communication and Coordination:
● Coordinate client meetings, prepare agendas, and ensure follow-up actions are
documented.
● Assist the Creative Director in communicating project updates to clients and ensuring
client satisfaction.
Invoicing and Budget Tracking:
● Oversee invoicing through HoneyBook, ensuring timely and accurate billing.
● Track project budgets, flagging any discrepancies or concerns for review.
● Manage and allocate resources effectively to ensure projects stay within budget.
Budget Management:
● Develop and monitor project budgets in collaboration with the Creative Director.
● Provide regular budget updates and ensure financial accountability for all projects.
● Identify cost-saving opportunities and optimize resource allocation.
General Organization and Administrative Support:
● Manage schedules, appointments, and timelines for the Creative Director.
● Conduct research, compile data, and assist in preparing reports as needed.
● Ensure all operational and administrative tasks are streamlined for maximum efficiency.
Communication Tools:
● Facilitate team communication and updates via Slack or WhatsApp to ensure smooth
collaboration and prompt issue resolution.
● Maintain open lines of communication to address project needs and updates in real time.
Qualifications and Skills:
● Proven experience in project management, particularly in a creative or marketing
environment.
● Proficiency in using project management tools such as Monday.com and CRM platforms
like HoneyBook.
● Excellent organizational skills with a strong attention to detail.
● Strong written and verbal communication skills.
● Experience coordinating with subcontractors and vendors.
● Ability to prioritize tasks and manage multiple projects simultaneously.
● Self-motivated and proactive, with a solution-oriented mindset.
● Familiarity with real estate marketing or creative industries is a plus.
Education and Experience:
● Bachelor’s degree or equivalent experience in project management, marketing, or a
related field.
● 3+ years of experience in a project management or operational role, preferably in a
creative agency or similar setting.
Working Structure:
This is a contract position with flexible hours. The Project Manager will work remotely,
coordinating with our team and clients across different time zones. Strong internet connection
and professional home office setup required