1408 Admin Support Officer/Pasir Ris
*Job position: Admin Support Officer
Salary range: $2200-$2600
Name of Authority: Hai Sing Catholic School
Contract Period: From 01 Jan 2027 to 31 Dec 2027
Option to extend: From 01 Jan 2028 to 31 Dec 2028
Personnel to be deployed at the following hours: Mondays to Fridays: 9:15am to 6:15pm, inclusive of 1-hour lunch break Service not required on Saturdays, Sundays and gazetted public holidays
Requirements:
The Personnel should minimally have the following qualifications, skills and experience:
Qualifications
Minimally ‘N’ Level with passes in both English and Mathematics. Preferably ‘O’ Levels / Higher Nitec / or its equivalent.
Experience
Candidate shall have a minimum of 1 year of relevant experience working in a MOE school as School Admin Support Officer
Essential Skills
- Administrative & office management skills
- Effective communications and interpersonal skills
- Computer & devices proficiency skills
- Customer service skills
- Mailroom support and distribution skills
- Organizational skills
- Time management skills
- Housekeeping & operations skills
Candidate Profile
- Ability to handle and support basic first-aid
- Ability to handle diverse individuals calmly and tactfully
- Confident in handling and dealing with any walk-in visitors
- Ability to react quickly, and think outside of box
- Patient, caring, and cheerful disposition
Job Scopes：
The Services required are set out as follows including and not limited to:
1. Communications Support:
* Answering and patching phone calls at the front counter in school General Office
* Ensuring timely and professional responses to all inquiries
* Manage and route school mail timely and accurately
2. Visitor Management:
* Attend to walk-in customers (parents, students, teachers and delivery personnel etc)
3. Administrative Support:
* Assist in day-to-day operations of general office duties including mailroom support and distribution
* Simple data record of received items, lost & found items, loan of uniform etc
* Filing, laminating of documents, coordinating courier services, and maintaining databases and records
* Maintain, support, and managed the collection of certificates and documents by students, alumni, and staffs.
* Ongoing managing, updating, supporting, and maintenance of SAT intranet portal
4. Office Presentation:
* Ensure the counter area, conference room, visitor’s room & sick bay is clean, tidy, presentable, waste disposed of and stocked with necessary supplies required for both staffs and visitors
5. Customer Service:
* Serve as the first and primary point of contact for all visitors to the counter, addressing their needs and resolving issues as they arise in a calm and efficient manner.
6. Functional Tasks:
* Serve as school’s designated goods receipt officer
* Help coordinate, arrange, schedule all ad-hoc bus booking services for entire school when the need arises.
* Manage and collect monthly utilities meter reading from canteen operators.
* Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization
* Ensure inventory accuracy, serviceability, availability at all times.
7. First-Aid Support
* Basic First Aid Support, management, and triage when case arises at front counter.
* Faciliate and manage parent & paramedics (when ambulance is required) calling & communications.
* Ensure that all necessary precautions and paperwork are done and endorsed before releasing student from school.
8. Other Tasks:
* Support and handle any ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed.
Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301