230 Day Administrative Assistant 3

Job Title\: Administrative Assistant 3

Position Function\: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail.

Essential Performance Responsibilities\:

• Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
• Assists with copying and distribution of documents and other materials for administrative and clerical staff
• Maintain copier, office machines, and vending machines
• Assists in maintaining inventories or supplies and materials for the purpose of ensuring items’ availability
• Perform clerical duties for other staff as requested

Additional Duties\: Assists with additional duties as assigned by Supervisor.

Equipment\: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel\: Limited travel between schools and central offices may be required.

Physical and Mental Demands\:

• Work in standard office and school building environments
• Ability to work outdoors during outdoor student activities
• Additional demands upon request of Supervisor

Knowledge, Skills, and Abilities\:

• Ability to communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel, which will be determined and validated by testing
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Ability to communicate effectively with a supervisor when their discretion is needed
• Ability to provide exceptional customer service
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them