A Female Office Secretary – Arabic Speaker

Key Responsibilities:

-Handle and prioritize all outgoing or incoming correspondence (e-mail, calls, letters, packages etc.).

- Direct received opportunities through email to the concerned team, and enquiries from clients for the team to handle.

- Receive support emails/ requests from clients, register tickets for the same on SOM, assign it to the concerned person and following up with team.

- Looking for opportunities in supplier’s portals and forwarded it to sales and pre-sales teams.

- Remind the team daily with their list of opportunities/the deadline to share their proposals and to submit response on time.

- Submit proposals through portals and emails.

- Arranging for schedule of technical team and Site visits.

- Assist in getting gate passes for the team by preparing pass statement.

- Coordinate PM visits and register tickets for the same.

- ⁠Track open projects and who is doing what and the closing date for each.

- Follow up on pending invoices with clients.

- Assist the team to send their enquiries to the buyers to and act as connecting point to help them with the process of preparing proposals.

- Working on preparation of proposals and tenders’ documents is an advantage.

- Any other tasks assigned by direct manager.

Skills

Qualifications:

- Smart in answering telephone calls – taking notes – updating the SAIT employee who should take action – follow up with the SAIT employee if matter has been dealt with.

- At least 3 years' experience in UAE as Secretary/ Office manager.

- Word / Excel / Power Point.

- Sense of Responsibility and commitment towards the company.

- Can create a daily schedule.

- Can prepare offers and letters.

- Can file documents properly.

- Can prepare for meetings and can take notes, then follow-up with Action Plans.

- Professional in the attitude.

- Punctual in attendance.

- No social media during office hours.

- Minimum personal calls during office hours.

Education:

• Bachelor's (Preferred)

Experience:

• Submitting Proposals and Tenders: 3 years (Required)
• ERP and Oracle portals: 3 years (Required)
• UAE IT companies : 3 years (Preferred)
• Arranging for Site visits: 3 years (Required)
• Getting gate passes: 3 years (Required)

Language:

• Speak, Read, and Write in English/Arabic – fluently (Required)

Location:

• Abu Dhabi (Preferred)