Account Admin (Payables & Inventory Management)
Summary
Manages payables, tracks supplier invoices, and handles equipment inventory maintenance for a Singapore-based engineering firm using Microsoft Office tools.
Key Responsibilities
Accounts Payable Administration
- Verify, process, and record supplier/vendor invoices accurately and on time.
- Prepare payment vouchers, Track payment due dates and ensure timely settlement.
- Liaise with suppliers on billing discrepancies, credit notes, and outstanding balances.
- Maintain organized filing of invoices, receipts, and payment records with accuracy.
Equipment Inventory & Maintenance Management
- Maintain and record equipment purchases, transfers and write-offs.
- Obtain stock counts from Ops team and reconcile against system records.
- Monitor equipment maintenance lifecycle, certificate validity and flag items due for replacement/ renewal.
- Liaise with vendors for repairs and servicing
- Coordinate with departments on equipment requisition.
Cross-Functional Administration
- Provide direct administrative support to the management.
- Assist in ensuring the functionality of office equipment.
- Support ad-hoc administrative tasks, coordinating corporate events.
Requirement
- Ability to work independently and collaboratively within a team.
- Proficient in Microsoft Excel, Microsoft Word and Microsoft Power Point.
- Positive attitude and willingness to learn.
- Demonstrate workplace integrity and uphold respect, honesty, responsibility and accountability.