Account Executive

Job Description:

1.Agency Accounting (Vessel‑Related)

• Transmit invoices generated from the Invoicing Management System (IMS) in a timely manner and ensure accurate accounting codes in accordance with accounting standards.
• Transmit daily freight and non freight receipts generated from the Receipt Automation System (RAS) and ensure accurate accounting codes in accordance with accounting standards.
• Prepare bi-weekly online payments to external vendors, interbank GIRO payment proposals, ad-hoc online payments and ensure timely and accurate entry into the accounting system.
• Prepare weekly Statements of Account (SOA).
• Prepare monthly proforma revenue comparison reports.
• Assist in Agency division internal control audits.
• Transmit vendor invoices from Invoicing Management System (IMS) – covering duty only

2.General Overheads Accounting (Non‑Vessel‑Related)

• Prepare invoices and ensure accurate accounting codes in accordance with accounting standards.
• Prepare monthly exchange rates, SOA, and expenses report
• Perform fixed asset accounting, including capitalization, transfers, disposals, and monthly depreciation.
• Prepare monthly salary related journals and FRS-related journals entries
• Assist in month end closing activities.
• Prepare quarterly balance sheet schedules as assigned.
• Assist in the preparation of general overhead budgets and revised budgets.
• Ensure proper e filing and document retention in sequential order.
• Perform monthly bank reconciliations as assigned.
• Vendor invoices/staff claims/daily receipt coding and processing - covering duty only
• Any duty as may be assigned by superiors