Account Executive - Finance

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Role Description

This is a full-time on-site role for a Account Executive - Finance at KIA MALAYSIA SDN BHD, located in Shah Alam. The Account Executive, you will play a key role in supporting the Production and Planning teams by managing the purchase and import-related accounting cycle.

This includes handling PO and invoice receiving, verifying Request for Approvals (RFAs), coordinating vendor payments, and maintaining key financial schedules such as Intercompany Transactions, Goods-in-Transit, and DA (Documents Against Acceptance) as well as PSPO order and Other receivables (Purchase on behalf, chargeable items) listing.

You will also review Assembly and SST invoices together with the Production team to ensure billing accuracy and compliance before payment.

The ideal candidate is detail-oriented, organized, and proactive - someone who enjoys working in a fast-paced manufacturing environment with multiple cross-functional touchpoints.

Key Responsibilities

1. Procure-to-Pay (P2P) Management

• Review and verify Request For Approvals (RFAs) raised by the Production and Planning teams.
• Manage PO and invoice receiving for HQ and multi-sourcing vendors, including logistics, customs duties, and related import charges.
• Ensure all cost details and supporting documents are accurate before routing for approval.
• Update the Master RFA listing from the point of receipt from the Production/Planning Department up to CFO approval, and inform the relevant departments for their next actions once approval is obtained.
• Process vendor payments accurately and in a timely manner, ensuring alignment with DA expiry dates and other agreed payment terms.
• Notify relevant teams and vendors upon payment release.

1. Financial Schedule & Reconciliation

• Maintain and update DA, Goods-in-Transit, and Intercompany Transaction schedules.
• Maintain PSPO and Other Receivable (Purchase on behalf – Chargeable) listings.
• Handle USD/MYR conversions and book forex rates.
• Perform monthly bank and AP Statement of Account (SOA) reconciliations.

1. Production-Related Accounting

• Review Assembly and SST invoices with the Production team for accuracy.
• Manage payment processing for assembly-related charges in line with assembly contract and agreed unit cost.

1. Other Responsibilities

• Support the Manager and Senior Manager in other reporting, month-end closing, or ad-hoc finance matters.
• Assist in stock take exercises when required.

Qualifications

• Bachelor’s Degree in Accounting, Finance, or a related field.
• Minimum 4 years of relevant accounting experience, preferably in a manufacturing or import-related environment.
• Possess a valid driver’s license and own transport.

Skills & Competencies

• Proficient in Microsoft Excel (pivot tables, vlookup, reconciliations).