Assistant Controller (3341)

JOB TITLE: Accountant

DEPARTMENT: Accounting

REPORTS TO: CEO

CLASSIFICATION: Salary

Purpose and Scope

We are seeking a detail-oriented and analytical Accountant to join our accounting team and play a key role in supporting the financial operations of our manufacturing business. This position will have a strong emphasis on ERP system management, job costing, customer invoicing, and manufacturing accounting, while also handling core staff accounting responsibilities.

The ideal candidate is someone who understands that accurate accounting in a manufacturing environment requires more than processing transactions. This person will help ensure our ERP system accurately reflects our operations, costs are properly captured and allocated, jobs are costed accurately, invoices are generated timely, and financial information is reliable for decision-making.

This is a hands-on role for someone who enjoys working across accounting, operations, and systems and is comfortable identifying opportunities to improve processes and data accuracy.

Key Responsibilities

ERP Management & Process Improvement

• Serve as a key accounting resource and administrator for the company's ERP system.
• Maintain and monitor accounting-related ERP data, including customers, vendors, items, accounts, costing information, and other master data.
• Ensure ERP transactions are accurately recorded and properly flow into the general ledger.
• Partner with Operations, Purchasing, Sales, and other departments to improve ERP processes and data accuracy.
• Identify system issues, process gaps, and opportunities for automation or improved efficiency.
• Assist with ERP implementations, upgrades, integrations, and system enhancements as needed.
• Develop and maintain accounting procedures and internal controls related to ERP processes.
• Train and support employees on accounting-related ERP processes and best practices.

Job Costing & Manufacturing Accounting

• Maintain accurate job and product costing within the ERP system.
• Review actual versus estimated job costs and investigate significant variances.
• Ensure labor, materials, overhead, and other applicable costs are accurately captured and allocated.
• Partner with Operations and Production to understand and resolve costing discrepancies.
• Assist with establishing and maintaining standard costs.
• Analyze manufacturing variances and provide information to management.
• Support inventory valuation and reconciliation processes.
• Assist with month-end manufacturing and cost accounting activities.
• Identify trends or discrepancies that may impact job profitability and financial reporting.

Invoicing & Accounts Receivable

• Prepare and process customer invoices accurately and timely.
• Review sales orders, shipping documentation, contracts, and job information to ensure invoices are complete and accurate.
• Monitor billing status and resolve invoicing discrepancies.
• Maintain customer accounts and assist with accounts receivable reconciliations.
• Assist with collections and follow up on outstanding customer balances as needed.
• Work with Sales, Customer Service, and Operations to resolve billing issues.

General Accounting Responsibilities

• Perform monthly account reconciliations and maintain supporting documentation.
• Assist with month-end and year-end close processes.
• Prepare journal entries and maintain accurate general ledger accounts.
• Reconcile bank, credit card, accounts receivable, accounts payable, inventory, and other balance sheet accounts.
• Assist with accounts payable and vendor account reconciliation as needed.
• Assist with fixed asset accounting and depreciation.
• Support preparation of financial statements and management reports.
• Assist with budgeting, forecasting, and financial analysis.
• Maintain accurate and organized accounting records.
• Assist with audits and provide supporting documentation as requested.
• Perform other accounting and financial duties as assigned.