Accountant

JOB TITLE: Accountant

DEPARTMENT: Administration/Finance

REPORTS TO: Assistant Controller

FLSA STATUS: Exempt

SUPERVISES STAFF: No

BLOODBORNE PATHOGENS EXPOSURE: Classification 3

JOB SUMMARY:

The Accountant plays an important role in supporting the financial health and success of AccessHealth. This position manages grant recovery, billing, reimbursement, grant reporting, grant reconciliations, journal entries, and month-end close activities to help ensure program funds are accurately tracked and utilized.

Working closely with grant program leadership and the Finance team, this position prepares reimbursement requests, monitors program budgets, reconciles financial activity, supports grant reporting, and helps maintain compliance with funding requirements.

This is a great opportunity for an accounting or finance professional who enjoys detailed work, problem solving, and using their financial expertise to support programs that directly serve families in our community.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES. Performs other duties as assigned:

Grant Billing and Reimbursement

• Prepare and submit monthly grant invoices, vouchers, and reimbursement requests in accordance with state and federal requirements.
• Review and validate billing documentation to ensure accuracy, completeness, and compliance with contract requirements.
• Monitor reimbursement activity and follow up on outstanding payments.
• Reconcile invoiced amounts to general ledger activity and supporting documentation.
• Investigate and resolve billing discrepancies, payment variances, and reporting issues.
• Maintain detailed records supporting all reimbursement requests and financial transactions.

Financial Reporting and Accounting

• Prepare monthly, quarterly, and annual financial reports related to grant operations.
• Reconcile grant program revenues, expenditures, and balance sheet accounts.
• Assist with month-end and year-end closing activities related to grant funding.
• Prepare journal entries and supporting schedules as needed.
• Monitor grant expenditures to ensure spending remains within approved budget categories.
• Track administrative, nutrition education, breastfeeding, and other program-specific expenditures.
• Analyze budget-to-actual results and communicate variances to management.

Grant and Contract Management

• Monitor WIC grant budgets and funding allocations.
• Assist with budget development, revisions, and amendments.
• Ensure expenditures are allowable, allocable, and properly documented.
• Track grant utilization and identify potential over- or under-spending issues.
• Support contract compliance and reporting requirements.
• Maintain documentation necessary for grant monitoring reviews and audits.

Compliance and Audit Support

• Ensure compliance with federal, state, and local regulations governing WIC funding.
• Maintain organized records for audits, monitoring reviews, and quality assurance assessments.
• Assist with corrective action plans and responses to monitoring findings.
• Review transactions for compliance with funding requirements and organizational policies.
• Support preparation of requested documentation during audits and site reviews.

Collaboration and Program Support

• Work closely with WIC Program Directors and management to monitor financial performance.
• Provide financial information and guidance regarding budget status and funding availability.
• Assist program staff in understanding financial policies and grant requirements.
• Participate in process improvement initiatives to strengthen financial controls and reporting accuracy.
• Support special projects and additional accounting responsibilities as assigned.