Accountant Administrator

Monthly

• Project completion list to recognise revenue.
• Job performance sheet, divided into the three revenue-stream categories, to track profit and loss.
• Cashflow sheet, with alarming trends clearly highlighted.

Quarterly

• Income Statement.
• Balance Sheet.
• Accounts Receivable & Accounts Payable Aging Reports.
• Structural review: assess accounting processes together with the accounting team, identify time-consuming steps, and propose solutions to streamline workflows.

Weekly

• Bank reconciliation.
• Clearing of invoices on Dropbox.
• Consolidated missing documents sheet, covering:
• Supplier invoices
• Client payments
• Missing purchase orders (POs)
• Petty cash sheet and expenses check
• Alaan expenses document upload revision
• Supplier payments bookings
• Organise all files within the Zoho system: issuing invoices and purchase orders, converting POs to bills, and logging expenses.
• Update the petty cash sheet, supplier sheet, and bank sheet; collect all supplier invoices and file them in their respective folders.

Admin Tasks

• Organise shopping lists in line with designers' presentations.
• Prepare presentations using company templates as needed, including under time pressure.
• Track and stay on top of all scheduled renewals of company items (licenses, subscriptions, insurances, contracts, etc.).
• Assist with HR-related tasks such as job posting and scripting, and coordinating vacation/leave records.
• Handle sample requests, organise supplier catalogues, and keep the material library organised.

Skills

Organisational Skills

• Strong ability to organise files, invoices, and quotations independently, without needing to be told.
• Able to convert raw data handed over by the team into clear, structured, and readable systems — so that work remains accessible and understandable to the team even in this person's absence.
• Comfortable building and maintaining consistent filing and documentation systems across accounting and admin functions.
• Team player who is ready to help and support in any task, regardless of whether it falls strictly within their role.

Accounting & Analytical Skills

• Understands how projects, supplier relationships, cost, and profit interact — and appreciates why cash flow is critical to an interior design business specifically.
• Capable of analysing numbers to identify trends, dips, and alarming situations — not simply presenting raw figures.
• A problem solver and independent thinker, able to work through issues and reach sound conclusions without constant oversight.
• Proactive by nature: expected to develop a deep understanding of the core business over time so they can advise the team, rather than just report to it.