Accountant Assistant

Accountant Assistant Full-Time | Home Office – Golden Ring, MD $50,000 – $58,500 / yr Annual Pay Range Reports To: Controller

DEPARTMENT Finance

EXPERIENCE 3+ Years Preferred

BENEFITS ELIGIBLE AFTER 45 Days of Employment

The Accountant Assistant supports the Finance Department by maintaining accurate financial records, managing fleet-related accounting functions, and assisting with month-end and year-end close. This role provides cross-departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration, requiring strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.

Fleet & Vehicle Administration

• Maintain the fuel card program, including monthly billing review, discrepancy notation, and manager approval of cardholder usage
• Add and delete fuel cards, assign fuel card PINs to employees, and assist employees with point-of-sale issues
• Update the fleet report for driver's insurance, ensuring the spreadsheet stays current and audit-compliant
• Maintain vehicle files for expiring registrations and emissions; maintain, update, and reconcile the EZ Pass database
• Monitor speed violations, prepare annual reporting, and book fixed asset acquisitions and disposals

Accounting Operations & Month-End Support

• Complete bank and post office runs multiple times per week
• Assist with month-end and year-end closing procedures
• Liaise with Accounts Payable and Accounts Receivable; assist with internal audits by preparing documentation and fact-checking financial data
• Cross-train with Accounts Payable Specialist and Credit Specialist positions to cover vacations or extended absences
• Void checks and defund credit cards for the AP Department as necessary; track AP credit memos and balance the AR GL 1140

Corporate Card & Financial Data Management

• Monitor spending and approve corporate card expenses; order and cancel cards as requested by management
• Reconcile and pay the corporate credit card and Payables credit card statements
• Enter payroll, month-end spreadsheets, rebates, and other data into the ERP system
• Initiate bank transfers and wires

Administrative Support & Special Projects

• Fulfill branch requests for supplies as needed, such as credit card tape and deposit slips
• Manage special projects initiated by management, including digital migration and purging physical records past their storage life
• Assist the Controller and Assistant Controller with additional tasks as needed
• Other duties as assigned