Accountant

Position Overview

We are seeking a highly analytical, detail-oriented Accounting Specialist to support and enhance the financial operations of a well-established nonprofit organization operating in a highly regulated environment. This role goes beyond traditional bookkeeping and requires a professional who can evaluate existing systems, identify inefficiencies, and proactively implement improved accounting processes.

The ideal candidate brings strong technical accounting skills, including accrual-based accounting and financial analysis, along with the ability to troubleshoot issues, streamline workflows, and contribute to more effective financial management. This is a full-time, on-site position based in St. Petersburg, Florida, reporting to Senior Operational Leadership.

Key Responsibilities

· Manage full-cycle accounts payable and accounts receivable processes with a focus on accuracy and efficiency

· Process biweekly payroll in coordination with senior leadership and human resources

· Perform monthly bank and account reconciliations, including accruals and adjusting journal entries

· Maintain and reconcile the general ledger, including chart of accounts structure, class coding, and departmental allocations within QuickBooks

· Maintain accurate tracking of restricted and unrestricted funds, grant expenditures, and program-specific allocations

· Prepare grant-related financial reports and support compliance with donor and funding requirements

· Support and actively contribute to month-end and year-end close processes

· Maintain accurate and up-to-date financial records in QuickBooks

· Prepare monthly financial statements, including balance sheet, income statement, statement of functional expenses, and budget-to-actual reporting for leadership

· Prepare financial reporting packages and variance analysis for executive leadership and board review

· Analyze financial data to track trends, spending patterns, and year-to-date budget performance

· Evaluate current accounting systems, workflows, and internal processes; recommend and implement improvements to streamline operations

· Develop, revise, and document standard operating procedures (SOPs) to enhance consistency and scalability

· Ensure compliance with internal controls and regulatory requirements

· Manage and meet strict deadlines for payroll, billing, audits, and compliance with federal, state, and local regulations

· Support audits and provide required documentation

· Support annual financial audit and preparation of schedules required for Form 990 and external reporting

· Identify discrepancies, investigate root causes, and resolve issues proactively

· Partner with leadership to problem-solve billing, reporting, and operational challenges