Accountant

1. Consultancy journalizing and payments

• Review and journalize consultancy payments and ensure that all supporting documents are properly attached, approved and are in line with policies and procedures.
  
• Ensure that commitments and accruals are cleared upon completion/payments of contracts.
  
• Accrue consultancy contracts that meet criteria stipulated in the finance policy manual.
  
• Generate payment runs to process the amounts due in payables accounts as per agreements with the consultants.
  
• Commit the expenses related to the current year and reverse the commitments upon payments.
  

2. Partners’ payments

• Review partners’ invoices to ensure that all supporting documents are properly attached and approved in reference to organization policies.
  
• Process and input the invoice details into the financial system for posting.
  
• Generate payments runs to process the amounts due in payables accounts as per agreements with the partners.
  

3. Commit the expenses related to the current year and reverse the commitments upon payments.

• Balance sheet reconciliations (accounts: 33600)
  
• Prepare and analyze the balance sheet reconciliations/schedules of allocated receivable and payable accounts and follow up on long outstanding balances.
  
• Record the foreign exchange that appears in the accounts receivable/payable accounts and match off the transactions.
  
• Follow up on any outstanding balances.
  

4. Audit

• Timely preparation and submission of audit schedules.
  
• Respond to audit queries in a timely manner during both External and internal audits.
  
• Key contact support for both internal and external audits.
  

5. Internal Controls

• Implement internal control systems that ensure CIFOR_ICRAF attains its objectives and produces accurate and reliable data for decision making.
  
• Ensure compliance to policies and safeguard CIFOR-ICRAF assets.
  
• Other Responsibilities
  

6. Perform any other tasks assigned by the Assistant Finance Manager -Accounting CIFOR-ICRAF and your Supervisor.

• Take reasonable care of own occupational health and safety and that of others as obliged by ICRAF’s Safety Policy; and cooperate with ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
  
• Identify and take action to mitigate potential risks within the work area.