Accountant
Posted
Description
Accountant
Department: Finance
Reports To: Accounting Manager / Controller
Position Summary
The Staff Accountant is responsible for supporting the organization's accounting and financial reporting functions through accurate recording of financial transactions, account reconciliations, month-end close activities, inventory accounting support, financial analysis, and compliance with internal controls and accounting policies. This role partners with various departments to ensure the integrity of financial information and assists in maintaining accurate and timely financial reporting. The ideal candidate is detail-oriented, analytical, and capable of managing multiple priorities in a fast-paced environment.
Essential Duties and Responsibilities:
Accounts Receivable and Customer Account Management
- Process and post customer payments received through checks, ACH transactions, wire transfers, lockbox services, and credit card payments.
- Investigate and resolve unapplied, misapplied, and unidentified customer payments.
- Maintain accurate customer account records and supporting documentation.
- Process customer credit memos and customer refunds in accordance with company policy.
- Assist in establishing and maintaining customer credit limits and credit files.
- Monitor customer aging and support collections activities, including coordinating accounts placed with third-party collection agencies.
- Review customer payment trends and support bad debt reserve analysis
- Prepare and distribute customer statements and maintain accounts receivable reporting.
- Prepare annual customer reporting requirements, including 1099 reporting and related support schedules.
- Perform monthly accounts receivable and customer deposit reconciliations.
Expense Administration
- Review and process employee expense reimbursements through the company's expense management system.
- Review purchasing card transactions and ensure appropriate coding and supporting documentation.
General Accounting and Month-End Close
- Prepare journal entries and support month-end, quarter-end, and year-end close activities.
- Perform monthly balance sheet and income statement account reconciliations.
- Research and resolve account variances and reconciling items.
- Prepare supporting schedules and account analyses for financial statement preparation.
- Assist with monthly accrual calculations and journal entries.
- Ensure transactions are recorded accurately and in accordance with company policies and GAAP.
- Assist with financial analysis and management reporting as requested
Audit, Compliance, and Reporting
- Assist internal and external auditors by preparing requested schedules, reports, and supporting documentation.
- Maintain compliance with internal controls, accounting policies, and financial reporting requirements.
- Support management requests for financial analysis and special projects.
- Assist with ERP system enhancements, testing, and process improvement initiatives.
Other Responsibilities
- Support inventory control processes by participating in cycle counts and annual physical inventory counts, researching inventory variances, and assisting with inventory reconciliations to ensure accurate financial reporting
- Participate in ERP system enhancements, testing, and process improvement initiatives.
- Cross-train within the accounting department to provide backup support across accounting functions.
- Assist with special projects, reporting initiatives, and continuous improvement efforts.
- Collaborate with Finance, Operations, Sales, Customer Service, and Supply Chain teams to support business objectives.
- Perform other duties as assigned.
Qualifications
Education
- Bachelor's degree in Accounting or Finance required.
- CPA certification or CPA candidate status preferred.
- Continuing professional education and professional development encouraged
Experience
- Minimum of 1-2 years of accounting experience preferred
- Experience with general ledger accounting, account reconciliations, month-end close, and financial reporting preferred.
- Experience working in an ERP or accounting system such as Epicor, SAP, Microsoft Dynamics, NetSuite, Oracle, or similar platforms preferred.
- Manufacturing, distribution, or industrial industry experience preferred.
Knowledge, Skills, and Abilities
- Strong understanding of GAAP and general accounting principles.
- Experience preparing journal entries, account reconciliations, and financial analyses.
- Solid understanding of intercompany transactions and reporting
- Solid knowledge of cash application, account reconciliation, and customer account management practices.
- Advanced attention to detail with a high degree of accuracy.
- Strong analytical and problem-solving skills.
- Excellent organizational and time-management abilities.
- Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
- Ability to manage multiple priorities and consistently meet deadlines.
- Effective verbal and written communication skills.
- Professional and customer-service-oriented approach when interacting with customers.
- Ability to identify process improvement opportunities and implement solutions
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive financial information appropriately.
Physical Requirements
- Prolonged periods of sitting and working at a computer.
- Frequent use of standard office equipment, including computers, phones, and printers.
- Ability to occasionally lift and carry up to 20 pounds.
- Ability to communicate effectively in person, by telephone, and electronically.
Work Environment
- Office-based work environment with standard business hours.
- Occasional overtime may be required during month-end close, year-end close, audits, or periods of increased business activity.
Key Performance Indicators (KPIs)
- Accounts Receivable Reconciliation Accuracy
- Cash Application Accuracy Rate
- Days Sales Outstanding (DSO)
- Collection Effectiveness Index (CEI)
- Timely Resolution of Unapplied Cash and Customer Account Discrepancies
- Month-End Close Tasks Completed by Established Deadlines
- Balance Sheet Reconciliation Accuracy and Timeliness
- Physical Inventory and Cycle Count Accuracy
- Timely Resolution of Inventory Variances
- Audit Request Response Timeliness and Accuracy
- Compliance with Internal Controls and Accounting Policies
- Process Improvement and Efficiency Initiatives Implemented
- Accuracy and Timeliness of Financial Reporting Activities
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
I have received this job description and understand it.
_____________________________________ _____________________
Employee Signature Date
Employee Signature Date
Additional Information
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HR use only
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Job code:
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Pay grade:
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Job Status:
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Full-Time
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FLSA:
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Exempt
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Supervises Others:
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No
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Amount of Travel Required:
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10-15%
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Standard Work Schedule
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8:00 am to 5:00 pm
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Revision Date
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11.2026
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