About Hireyu Niugini Limited

Hireyu Niugini Limited is a Papua New Guinea recruitment, workforce and labour hire company providing recruitment, onboarding, workforce mobilisation and employment solutions to businesses operating throughout PNG.

As Hireyu continues to grow, we are seeking an experienced and highly organised Accountant to take responsibility for the day-to-day accounting and financial administration of the business.

Position Summary

The Accountant will be responsible for maintaining accurate financial records and ensuring the Company's accounting, payroll, taxation, invoicing, banking and statutory obligations are managed accurately and on time.

This is a hands-on accounting position requiring someone capable of taking ownership of the Company's day-to-day finance function.

The successful candidate will work closely with management and be responsible for providing accurate and timely financial information to support business decisions.

The role will include responsibility for:

• Accounts payable
  
• Accounts receivable
  
• Payroll
  
• Bank reconciliations
  
• General ledger
  
• Financial reporting
  
• Cash flow monitoring
  
• Tax and statutory compliance
  
• Nasfund administration
  
• Employee and contractor payments
  
• Financial controls
  
• Audit and year-end preparation
  

Key Responsibilities

1. General Accounting

You will be responsible for maintaining accurate and up-to-date accounting records for the Company.

Your responsibilities will include:

• Maintaining the Company's general ledger.
  
• Recording and reviewing financial transactions.
  
• Preparing journals and accounting adjustments.
  
• Maintaining an accurate chart of accounts.
  
• Reconciling balance sheet accounts.
  
• Maintaining appropriate supporting documentation for transactions.
  
• Ensuring transactions are correctly coded.
  
• Identifying and correcting accounting discrepancies.
  
• Maintaining accurate electronic financial records.
  
• Supporting month-end and year-end close processes.
  

2. Accounts Receivable & Customer Invoicing

You will manage the Company's customer invoicing and receivables processes, including:

• Preparing and issuing customer invoices.
  
• Ensuring invoices are supported by appropriate documentation.
  
• Monitoring customer accounts.
  
• Preparing and reviewing aged receivables reports.
  
• Following up outstanding and overdue invoices.
  
• Allocating customer payments against invoices.
  
• Reconciling customer accounts.
  
• Preparing customer statements.
  
• Investigating payment discrepancies.
  
• Maintaining accurate records of customer payments and outstanding balances.
  
• Escalating significantly overdue accounts to management.
  
• Supporting management with debtor collection activities.
  

Maintaining strong cash collection and debtor control will be an important responsibility of this position.

3. Accounts Payable

You will manage the Company's accounts payable processes, including:

• Receiving and processing supplier invoices.
  
• Verifying invoices against approved purchases and supporting documentation.
  
• Ensuring expenses are correctly coded.
  
• Reconciling supplier statements.
  
• Maintaining accounts payable records.
  
• Preparing supplier payment schedules.
  
• Preparing payments for management approval.
  
• Monitoring supplier payment due dates.
  
• Investigating supplier account discrepancies.
  
• Maintaining good relationships with key suppliers.
  
• Ensuring duplicate or unsupported payments are identified before processing.
  

4. Payroll

You will assist with and, where required, manage the Company's payroll processes.

Responsibilities include:

• Processing weekly and/or fortnightly payroll.
  
• Reviewing employee timesheets.
  
• Verifying hours worked, overtime and allowances.
  
• Processing salary and wage payments.
  
• Maintaining employee payroll records.
  
• Processing authorised payroll deductions.
  
• Maintaining leave balances where applicable.
  
• Preparing payroll reports.
  
• Reconciling payroll accounts.
  
• Assisting with final pay calculations.
  
• Maintaining confidentiality of employee remuneration information.
  

As Hireyu operates within recruitment and workforce services, the position may also involve processing payroll for a significant number of labour hire and contracted personnel.

5. Nasfund & Employee Contributions

You will coordinate applicable employee superannuation requirements, including:

• Maintaining employee Nasfund information.
  
• Calculating applicable employee and employer contributions.
  
• Reconciling contributions against payroll.
  
• Preparing contribution schedules.
  
• Ensuring contributions are submitted within required timeframes.
  
• Maintaining accurate records of payments.
  
• Assisting employees with routine superannuation administration.
  

6. PNG Taxation & Statutory Compliance

You will assist the Company in maintaining compliance with applicable Papua New Guinea taxation and statutory requirements.

Responsibilities may include:

• GST accounting and reconciliation.
  
• Salary & Wages Tax administration.
  
• Payroll-related statutory obligations.
  
• Preparing supporting schedules for tax returns.
  
• Maintaining accurate taxation records.
  
• Monitoring statutory payment and lodgement dates.
  
• Working with the Company's external accountants and tax advisers.
  
• Assisting with correspondence and information requested by relevant authorities.
  

Where specialist taxation advice is required, you will coordinate with the Company's appointed professional advisers.

7. Bank & Cash Reconciliations

You will be responsible for maintaining accurate banking records, including:

• Completing regular bank reconciliations.
  
• Investigating unidentified transactions.
  
• Matching receipts and payments against accounting records.
  
• Monitoring outstanding payments and deposits.
  
• Reconciling Company credit cards where applicable.
  
• Reconciling employee expense claims.
  
• Maintaining records of approved cash expenditure.
  
• Identifying unusual or unexplained transactions and reporting them to management.
  

Bank reconciliations should remain current and should not be allowed to accumulate for extended periods.

8. Financial Reporting

You will prepare regular financial information for management, including:

• Monthly Profit & Loss Statements
  
• Balance Sheets
  
• Cash Flow reports
  
• Aged Receivables
  
• Aged Payables
  
• Payroll summaries
  
• Revenue reports
  
• Expense reports
  
• Budget versus actual reporting where applicable
  

You will be expected to identify and explain significant movements, discrepancies or unusual transactions rather than simply producing reports.

9. Cash Flow Management

You will assist management with monitoring and forecasting the Company's cash position.

Responsibilities include:

• Maintaining short-term cash flow forecasts.
  
• Monitoring expected customer receipts.
  
• Monitoring upcoming supplier payments.
  
• Monitoring payroll commitments.
  
• Identifying potential cash flow pressures.
  
• Providing management with visibility of upcoming financial obligations.
  
• Assisting with payment prioritisation and financial planning.
  

10. Recruitment & Labour Hire Accounting

As Hireyu operates within the recruitment and workforce sector, you may be responsible for accounting associated with:

• Permanent recruitment placements.
  
• Labour hire personnel.
  
• Contractor payments.
  
• Client timesheets.
  
• Employee mobilisation costs.
  
• Medical expenses.
  
• Flights and travel.
  
• Accommodation.
  
• Visa and work permit costs.
  
• Recruitment expenses.
  
• Client-reimbursable expenses.
  

You will ensure costs are correctly allocated and, where appropriate, accurately invoiced to the relevant client.

11. Employee Expenses & Company Cards

You will manage financial administration relating to employee and Company expenditure, including:

• Reviewing employee expense claims.
  
• Ensuring appropriate receipts and supporting documentation are provided.
  
• Reconciling Company credit cards.
  
• Monitoring employee advances.
  
• Reconciling outstanding advances.
  
• Identifying personal, unsupported or unusual expenditure.
  
• Ensuring expenditure has appropriate management approval.
  

12. Financial Controls

You will assist management in maintaining strong internal financial controls.

This includes:

• Ensuring payments have appropriate approval.
  
• Ensuring invoices have adequate supporting documentation.
  
• Maintaining separation between preparation and approval of significant payments where practicable.
  
• Identifying duplicate payments.
  
• Monitoring unusual transactions.
  
• Maintaining accurate audit trails.
  
• Protecting Company banking and financial information.
  
• Immediately reporting suspected financial irregularities to management.
  

The Accountant is expected to maintain a high standard of honesty, integrity and confidentiality at all times.

13. Budgeting & Forecasting

You will assist management with:

• Annual budgets.
  
• Departmental budgets.
  
• Revenue forecasts.
  
• Payroll forecasting.
  
• Cash flow forecasts.
  
• Expense forecasting.
  
• Recruitment and labour cost analysis.
  
• Actual versus budget reporting.
  

14. Audit & Year-End Support

You will ensure Company financial records are maintained in a condition suitable for external review and year-end reporting.

Responsibilities include:

• Preparing reconciliations.
  
• Maintaining supporting documents.
  
• Preparing accounting schedules.
  
• Responding to information requests from external accountants.
  
• Supporting annual financial statement preparation.
  
• Assisting with audits where applicable.
  
• Resolving outstanding accounting queries before year-end.
  

Requirements

Qualifications & Experience

Essential

Applicants must have:

• Minimum five (5) years' relevant accounting experience.
  
• Degree or Diploma in Accounting, Finance, Commerce or a related discipline.
  
• Strong practical accounting knowledge.
  
• Experience managing accounts payable.
  
• Experience managing accounts receivable.
  
• Experience completing bank reconciliations.
  
• Payroll experience.
  
• Experience preparing monthly financial reports.
  
• Strong Microsoft Excel skills.
  
• Experience using accounting software.
  
• Good understanding of financial controls.
  
• Excellent attention to detail.
  
• Strong written and verbal communication skills.
  
• Ability to work independently.
  
• Ability to prioritise competing deadlines.
  
• High level of integrity and confidentiality.
  

Highly Regarded

The following experience will be highly regarded:

• Xero accounting software
  
• PNG GST
  
• Salary & Wages Tax
  
• Nasfund administration
  
• PNG payroll
  
• Recruitment or labour hire accounting
  
• High-volume payroll
  
• Intercompany transactions
  
• Cash flow forecasting
  
• Budgeting
  
• External audit preparation
  
• Management reporting
  

Skills & Personal Attributes

The successful candidate should demonstrate:

Accuracy

You must have strong attention to detail and take responsibility for ensuring financial records are correct.

Integrity

You will have access to confidential financial, banking, payroll and employee information and must maintain the highest standards of integrity.

Organisation

You must be capable of managing multiple accounting deadlines simultaneously.

Accountability

You should take ownership of tasks and follow issues through to completion.

Communication

You must communicate clearly with management, employees, clients, suppliers and professional advisers.

Initiative

You should identify problems and discrepancies rather than waiting for management to discover them.

Commercial Awareness

You should understand that accounting is not simply data entry. Accurate financial information must help management understand the performance and financial position of the business.

Key Performance Indicators

Performance may be assessed against:

• Bank reconciliations completed and current.
  
• Monthly accounts completed within agreed deadlines.
  
• Accurate payroll processing.
  
• Accurate customer invoicing.
  
• Reduction in overdue receivables.
  
• Supplier accounts reconciled.
  
• Statutory obligations completed on time.
  
• Accurate Nasfund administration.
  
• Minimal accounting errors.
  
• Accurate cash flow reporting.
  
• Appropriate supporting documentation maintained.
  
• Timely resolution of accounting discrepancies.
  
• Year-end accounts maintained in audit-ready condition.
  

Working Relationships

Internal

You will work closely with:

• Managing Director
  
• General Manager
  
• HR & Recruitment Manager
  
• Recruitment Consultants
  
• Operations and Administration personnel
  
• Payroll and mobilisation personnel
  

External

You may liaise with:

• Clients
  
• Suppliers
  
• Banks
  
• Nasfund
  
• External accountants
  
• Auditors
  
• Tax advisers
  
• Government and statutory authorities
  

Working Hours

This is a full-time position based in Port Moresby.

Normal working hours will generally be Monday to Friday, in accordance with the Company's employment arrangements.

Reasonable additional hours may occasionally be required to meet payroll, month-end, statutory or other important financial deadlines.

Benefits

What We Offer

• ? Competitive salary package based on experience
  
• ? Full-time permanent employment
  
• ? Medical benefits
  
• ? Professional office environment
  
• ? Career development and progression
  
• ? Direct exposure to senior management
  
• ? Opportunity to help develop the finance function of a growing PNG company
  

Apply Now

If you are an experienced Accountant with 5+ years' practical accounting experience and are capable of taking ownership of a busy day-to-day finance function, we would like to hear from you.