Accountant

Minimum Qualifications:

1. Bachelors degree in accounting, business or finance
2. Minimum five years experience in bookkeeping/accounting or other finance areas
3. The accountant shall possess a demonstrated aptitude or competence for assigned responsibilities and other such alternatives as the Board may find appropriate and acceptable.

Reports to: Chief Financial Officer
Job Goal: To assist in the administration of the district's business affairs so as to
provide the maximum services for the financial resources available.

Essential
Functions:

1. Provides financial and budgetary data to principals and department
directors in a timely and accurate manner
2. Monitors and amends budget throughout the fiscal year
3. Manage Property, Casualty and Workers Compensation insurance
including reporting and tracking claims
4. Manages surety, fidelity, performance and payment bonds
5. Assists the CFO in developing the annual operating budget
6. Ensures compliance with various local, state and federal
requirements regarding finance
7. Transfer funds for accounts payable and payroll to their respective
clearing accounts
8. Codes all central office receipts daily and enters them into the
financial software.
9. Ensures that all funds are received and deposited in the correct
approved depository
10. Prints and codes all electronic receipts through Paymode and
other revenue reports and enters them into the accounting
software.

11. Posts all central office receipts into the accounting software.
12. Prepares monthly interest allocation spreadsheet and posts
interest into the accounting software
13. Reconciles monthly all bank statements to the general ledger,
including but not limited to clearing all payroll and accounts
payable checks on the bank statements and verifies ending bank
statement balance with ending general ledger cash balances.
14. Receives and verifies all activity, athletic and club fund reports
including but not limited to Transmittal Report/Bank Reconciliation,
Receipt Summary, Disbursement Summary, Trial Balance and
Balance Sheet. Ensures all receipts and disbursements are
accurate, deposited timely, and posted correctly. Ensures all bank
reconciliations are accurate and timely. Verifies all accounts have
positive cash balances. Verifies all activity, athletic and club fund
subsidiary ledgers agree to the general ledger. Verifies all program
codes are in balance.
15. Compiles and submits Public Depositor Annual Report to State
Treasurer
16. Verifies MSIS edits with SPED, CTE and IT department until final
personnel submission
17. Submits master teacher certification documents for personnel
reimbursements
18. Uploads all ACH files to the bank.
19. Ensures all schools and their applicable personnel are aware of
the school districts' current policies and procedures regarding
activity funds, donations, fundraisers, etc.
20. Supports AP Clerk District EEF, Procurement and Travel Credit
Card Program
21. Verifies and inputs all vendor W-9 information
22. Implement and monitor a strong internal control system
23. Assists and supports school and department bookkeepers
24. Monitors documentation and accountability of fundraiser
25. Maintains documentation of all donations
26. Attends applicable conferences and meetings such as MASBO,
MAGPPA, MASS, METIS, etc. and accounting software for
continuing education in accounting and bookkeeping

Additional
Responsibilities:

7. Participates in and completes the approved district Staff
Development Program
8. Performs such other tasks and assumes such other responsibilities
as the immediate supervisors may from time to time assign
9. Demonstrates a commitment to professional growth
10. Demonstrates effective interpersonal and communication skills
11. Maintains appropriate professional appearance
12. Demonstrates regular attendance and punctuality

Evaluation: Performance of the individual holding this job will be evaluated by this

position's immediate supervisor .
Evaluations will be performed annually for means of determining the re-
hiring/termination of this position.
Evaluations may be done several times throughout the year at the
discretion of this position's immediate supervisor.

Job Specifics for Accounts Receivable and Activity Fund Clerk

Office/Room Location: Poplarville School District / Central Office Finance Department

Scope of Work: Assists CFO in maintaining all financial aspects of the district.
Smartphone: Required for communication with Chief Financial Officer.

Payscale: This position is based on a twelve month agreement (actual total days

worked will be reported on yearly worker agreement).
Compensation and work year to be established by the Superintendent
and approved by the Board of Trustees on an annual basis. This position
is "At Will."