Accountant

GENERAL RESPONSIBILITIES AND DUTIES

General Accounting

• Maintain the general ledger and ensure accurate recording of financial transactions in accordance with GAAP and nonprofit Accrual accounting standards
• Prepare and post journal entries (example – Prepaid Expenses, Accrued Payables)
• Reconcile bank accounts, credit card accounts, and key balance sheet accounts on a monthly basis
• Support monthly, quarterly, and annual financial close processes
• Maintain schedules and supporting documentation for financial reporting

Accounts Payable, Credit Cards

• Manage the accounts payable process through Bill.com, including reviewing invoices, ensuring proper coding, and preparing payments in accordance with organizational policies and approval workflows
• Ensure Bill.com is properly synced to our accounting software (QuickBooks Online) for all expenses, including credit card transactions.
• Maintain accurate vendor records and supporting documentation for all disbursements
• Process and reconcile organizational credit card transactions, ensuring appropriate documentation, coding, and timely reconciliation of statements
• Ensure timely and accurate processing of financial transactions while maintaining strong internal controls
• Assist with tracking restricted expenses for Grants, Sponsorships, Fiscal sponsorships.

Financial Reporting

• Prepare internal financial reports and supporting schedules
• Assist with the preparation of financial materials for management and board reporting
• Support variance analysis and budget tracking

Audit & Compliance

• Assist with preparation for the annual financial audit and tax filings
• Maintain organized documentation to support internal controls and compliance
• Support the implementation and improvement of financial policies and procedures

Systems & Process Improvement

• Help strengthen financial processes and internal controls as the organization grows
• Maintain accounting records within the organization’s financial management system
• Support improvements to financial reporting and operational workflows

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or related field
• 1–2 years of accounting experience (nonprofit experience strongly preferred)
• Strong understanding of GAAP and nonprofit fund accounting
• Experience with financial systems and accounting software such as QuickBooks, Sage Intacct, or NetSuite
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines

Key Competencies

• Strong analytical and problem-solving skills
• High level of accuracy and attention to detail
• Ability to communicate financial information clearly to non-finance staff
• Collaborative and service-oriented approach to internal partners
• Commitment to transparency, accountability, and mission-driven work

DESIRED QUALIFICATIONS

Preferred

• Experience with nonprofit audits and grant reporting
• Experience in managing Federal, State, and local grants
• Experience with Bill.com or similar accounts payable platforms
• Experience with Payroll Platforms - Rippling
• CPA or progress toward CPA is a plus

PHYSICAL REQUIREMENTS

• Ability to sit for extended periods while working at a computer (typically 6+ hours per day)
• Ability to use a computer keyboard and mouse repetitively for data entry and financial reporting tasks
• Ability to lift and carry files, office supplies, or materials up to 15–20 lbs occasionally
• Manual dexterity sufficient to handle paperwork, filing, and office equipment (scanner, copier, etc.)
• Visual acuity sufficient to review financial documents, spreadsheets, and detailed numerical data
• Ability to communicate effectively in person, by phone, and in writing with staff, vendors, and stakeholders
• Ability to attend occasional evening or weekend community events onsite at the Plaza as needed
• Ability to travel occasionally to off-site meetings with partners and stakeholders (local travel)
• Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this role

Acknowledgment: This job description is designed to outline the essential job functions and qualifications of this position. It is not an employment contract between MHP and the employee. The information contained in this document may or may not be used in performance reviews, salary reviews, or promotion considerations. Job duties, responsibilities, and/or qualifications of this job may change throughout employment as directed by MHP management.