Accountant

KEY DUTIES AND RESPONSIBILITIES

1. General Accounting

• Prepare and post journal entries as required.
• Support month-end, quarter-end, and year-end closing activities.
• Reconcile accounts receivable, accounts payable, and assigned General Ledger accounts.
• Perform account reconciliations and resolve outstanding reconciling items promptly.
• Prepare and review accruals, prepayments, and adjusting journal entries.
• Maintain accurate accounting records and supporting documentation.
• Maintain the integrity of the General Ledger through the timely and accurate recording of financial transactions.
• Maintain fixed asset records and depreciation schedules, where applicable.
• Review General Ledger accounts regularly and investigate unusual balances or variances.

• Review and assist in maintaining accurate accounting records and supporting documentation.

• Assist in preparing monthly management accounts and supporting schedules.
• Assist with monthly, quarterly, and annual financial close activities.

1. Reconciliation

• Reconcile the Bank Statements to the General Ledger.
• Ensure financial transactions are recorded accurately and timely.
• Investigate and resolve transaction discrepancies and account discrepancies.
• Review daily reconciliation and posting completed by junior finance staff, of customer payments, including cash, cheques, credit cards, debit cards, and ACH transactions, are recorded and processed accurately.
• Review account payables reconciliations and month-end accruals.
• Oversee and review daily cash counts and cash balancing procedures performed by Accounts Clerks.
• Assist with reconciling supplier statements and resolve discrepancies in a timely manner.

1. Accounts Payable

• Review, verify, and process supplier invoices to ensure accuracy, completeness, and proper authorization.

• Review payment packs including invoices/payment request form and supporting authorization for payment.

• Ensure timely and accurate processing of accounts payable transactions.
• Maintain accurate vendor records and support documentation.
• Monitor accounts payable aging and ensure payments are made within agreed terms.
• Assist with responding to vendor inquiries regarding payments and account balances to maintain positive supplier relationships.
• Assist with accounts payable accruals and month-end closing activities.
• Prepare reports relating to accounts payable balances and payment activity.

1. Cash Management

• Review and reconcile night deposit slips with daily cash receipts.
• Prepare and coordinate bank deposits.
• Monitor cash receipts and disbursements to ensure accurate recording.
• Investigate and resolve cash variances promptly.
• Support cash flow monitoring and reporting activities.
• Review Cash Management transfers to fund accounts

1. Financial Reporting and Analysis

• Prepare routine financial reports and account schedules.
• Prepare financial statements and management reports as required.
• Analyze financial information and identify trends, variances, and opportunities for improvement.
• Assist with budgeting, forecasting, and financial planning activities.
• Support financial analysis projects that contribute to improved operational performance and profitability.
• Provide financial information and recommendations to management as requested.
• Review monthly accounts receivable and accounts payable reports, including aging analyses.

1. Audit

• Prepare and provide accounts documentation and schedules for internal and external audits purposes.
• Ensure compliance with accounting standards, company policies, and internal controls.

1. Administrative and Operational Support

• Maintain organized accounting records and filing systems in accordance with company policies and audit requirements.
• Provide guidance and technical support to junior finance staff.
• Provide support and backup coverage for team members as required.
• Assist with the training and development of junior team members.
• Assist with departmental reports and special projects.

• Perform other duties assigned by the Finance Manager or Chief Financial Officer.

• Participate in departmental projects, system enhancements, and process improvement initiatives.

• Participate in continuous improvement initiatives to strengthen accounting processes and internal controls.

EDUCATION AND EXPERIENCE

Required Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline from an accredited institution.
• Minimum of four (4) to six (6) years of progressive accounting experience.

Preferred Qualifications

• Professional accounting designation or progress toward a designation (CPA, ACCA, CMA, or equivalent).

• Experience with Accounts Receivable, Accounts Payable, bank reconciliations, General Ledger support, Financial reporting and Month/Year-End Close Processes

• Experience using accounting software such as Great Plains, Applied Epic, QuickBooks, Sage, or similar systems.

KNOWLEDGE, SKILLS, AND ABILITIES

Technical Competencies

• Strong knowledge of accounting principles and financial reporting practices.
• Comprehensive understanding of Accounts Payable, Accounts Receivable, and General Ledger functions.
• Knowledge of month-end and year-end accounting procedures.
• Working knowledge of internal controls and accounting best practices.
• Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel.

Core Competencies

• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Effective planning, organizational, and time-management skills.
• Ability to prioritize multiple responsibilities and consistently meet deadlines.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to identify discrepancies and implement corrective action.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated, results-oriented, and committed to continuous improvement.
• Ability to work independently and collaboratively within a team environment.

WORKING CONDITIONS

• Primarily office-based environment.
• Extended periods of computer use and accounting software.
• Occasional overtime may be required during month-end, year-end, audit periods, and special projects.
• Frequent interaction with internal departments, customers, vendors, auditors, and financial institutions.