Accountant

JOB DESCRIPTION

DAILY RESPONSIBILITIES

1) Accounts Payable (AP)

• Receive, review and verify suppliers' invoices, ensuring accuracy and completeness of supporting documents.
• Perform invoice matching against purchase orders (POs), delivery orders (DOs) and other relevant supporting documents.
• Process supplier invoices and ensure timely and accurate posting into the accounting system.
• Prepare payment vouchers and process payments for approved invoices.
• Monitor outstanding supplier accounts and reconcile vendors' statements of accounts (SOA).
• Ensure proper filing and scanning of invoices, payment vouchers and supporting documents.

2) Accounts Receivable (AR)

• Prepare and issue customer invoices, debit notes and credit notes.
• Follow up with customers on outstanding payments and overdue accounts.
• Allocate incoming payments and receipts to the respective customer accounts.
• Monitor customer accounts and maintain accurate accounts receivable records.
• Review customer purchase orders (POs) and ensure compliance with agreed billing terms.
• Prepare and send Statements of Accounts (SOA) to customers.

3) General Accounting

• Ensure all accounting transactions are accurately recorded and properly supported by relevant documentation.
• Maintain proper filing and documentation of financial records.
• Monitor daily banking transactions and ensure receipts and payments are properly recorded.
• Assist in maintaining accurate general ledger records.

WEEKLY RESPONSIBILITIES

• Review and monitor outstanding accounts payable and receivable.
• Prepare payment schedules and payment vouchers for management approval.
• Review and monitor bank transactions to ensure all receipts and payments are properly accounted for.
• Follow up on overdue customer accounts and outstanding supplier matters.
• Review cash flow and update management on the company's cash position.
• Ensure all accounting records and supporting documents are updated and properly maintained.

MONTHLY RESPONSIBILITIES

• Perform monthly bank reconciliations and investigate any discrepancies.
• Reconcile accounts payable and accounts receivable balances against vendor and customer statements.
• Prepare and post monthly journal entries, including accruals, prepayments and depreciation.
• Perform general ledger reconciliation and ensure all accounting balances are accurate.
• Assist in month-end closing and ensure all financial transactions are properly recorded.
• Prepare monthly Profit & Loss Statement (P&L) and Balance Sheet.
• Prepare monthly management accounts and financial reports for management review.
• Analyse monthly expenses and investigate significant variances.
• Review outstanding receivables and payables and highlight overdue balances to management.
• Prepare monthly cash flow reports and forecasts.
• Ensure all monthly accounting schedules and supporting documents are completed and properly maintained.

QUARTERLY / YEARLY RESPONSIBILITIES

• Assist in the preparation of annual financial statements and financial reports.
• Prepare supporting schedules and documents for annual statutory audits.
• Liaise with external auditors, tax agents and other relevant parties on accounting and financial matters.
• Assist in the preparation and submission of Goods and Services Tax (GST) returns to IRAS.
• Assist in corporate income tax computation and provide relevant supporting documents to tax agents.
• Assist in annual budgeting and financial forecasting.
• Review and ensure compliance with applicable accounting standards, statutory requirements and company policies.
• Assist management in reviewing the company's financial performance and identifying areas for cost control and improvement.

OTHER RESPONSIBILITIES

• Ensure proper maintenance, accuracy and confidentiality of all accounting and financial records.
• Ensure compliance with company financial policies, procedures and internal control requirements.
• Identify and recommend improvements to accounting processes and procedures.
• Provide accounting and financial information to management whenever required.
• Perform other ad-hoc accounting and finance-related duties as assigned by management.

JOB REQUIREMENTS

• Diploma or Degree in Accountancy, Finance or equivalent qualification.
• Minimum 3 years of relevant accounting experience.
• Knowledge of Singapore accounting standards, GST and statutory requirements.
• Familiarity with accounting software and Microsoft Excel.
• Good analytical, numerical and problem-solving skills.
• Meticulous, organised and able to work independently.
• Able to meet deadlines and manage multiple accounting tasks effectively.
• Good communication and interpersonal skills.