Accounting & Admin Support
Role & Responsibilities
This document outlines the key responsibilities of the Admin / Accounts role and the processes that need to be managed on an ongoing basis.
General Office Administration
Monitor and respond to the Info inbox daily, distributing emails to appropriate personnel and actioning admin queries.
Monitor and respond to website enquiries. Note: These often go into the Junk Mail folder, so this should be checked regularly.
Manage Telstra accounts
Organise team breakfasts, company events and other staff functions as required.
Organise staff training as required.
Complete general printing and laminating for the office and site teams.
Arrange large-format plan printing when required.
Provide general IT assistance to employees where possible.
Prepare, type, save, site documentation as required, including:
Test & Tag Registers
RCD Tests
Electrical Warning Signs
Carbon Electrical Installation Test Reports
Order employee uniforms when onboarding, send task to office personnel to distribute uniform to new employee.
Organise toolbox talks monthly, first Friday of every month 6:30am
Send a WhatsApp message to the team approximately one week prior advising them of the upcoming toolbox talk.
Prepare the Toolbox Talk Agenda (template provided)
Check with the office team prior to finalising the agenda to see whether any additional items need to be included.
Recruitment
Create and post SEEK advertisements as required and advised by Aaron.
Check applications daily.
Filter suitable applicants for review.
Set up interviews or pass onto AC/JK for actioning
Company Vehicles
Ensure the vehicle is clean prior to handover. (Can be done by having photos or video of vehicle sent to wingman admin to review)
Inspect the vehicle and record any pre-existing damage (Can be done by having photos or video of vehicle sent to wingman admin to review)
Have the employee sign the Vehicle Usage Agreement.
Complete any required Fuel Card, Powerpass or Cellopark setup.
ACCOUNTS & PAYROLL
Add all receipts and invoices into Xero from emails (checking both accounts + info)
Reconcile expenses in Xero.
Monitor and action emails received through the Accounts inbox.
Enter infringement notices into Xero and arrange payment.
Follow up site guys for any receipts needed for reconciling in Xero
Payroll is processed every Monday.
Technical Requirements:
Equipment is self-provided
Computer:
RAM: 8GB
HDDISDD: 512 GB
PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
Operating System: Windows 11 Home or Pro
Power Backup: Power station, Powerbank, UPS, and etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.
Contractor Perks & Rewards:
20 Paid Time Off
Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
Annual Trip - connect with the broader Wingman community in person
Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
Access to a Network = collaborate with follow contractors and onshore specialists
Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
100% Work-From-Home Contracts - all engagements designed for remote delivery
Pre-engagement requirements for Independent Contractors:
BiR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued 10
Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.
Skills
As published by recruitee · 45 questions · 1 written answer
Basics
Full name, Email, CV, Phone
Short answers (13)
- If Yes, please fill-out their name below: optional
- If no, please explain why?
- 1-2mins Self Introduction Video
- For Currently Employed Applicants, what motivated you to apply for this position while still employed?
- If selected, how soon would you be able to transition to this new role?
- If you have held multiple positions in a short timeframe. Can you explain the reasons for changing jobs frequently?
- For Unemployed Applicants, can you explain the reasons for your current unemployment?
- Name
- Relationship
- Email Address
- Contact Number
- Company
- Company Email Address
Pick from a list (24)
- This is a WFH set-up and the shift schedule starts from 7AM to 4PM MNL time, Mondays to Fridays only. Are you able to work these hours?
- Were you referred to us by an existing staff member?
- Would you be open to weekend work if required?
- Wingman has standard IT and security requirements that all team members must follow as part of the onboarding process. Are you comfortable complying with these requirements and maintaining expected productivity standards while working remotely?
- Are you willing to comply with BIR self-registration as part of the pre- employment process?
- Would you agree to a refundable placement payment of AUD 200, which will be deducted from your first cut-off or paid separately if preferred? This supports mutual commitment while Wingman invests in your IT setup, onboarding, and profile preparation. The full amount will be returned after 24 weeks. If you resign earlier, it will be included in your final pay, provided you give at least 30 days’ notice. The amount will be forfeited in cases of termination or resignation without the required notice.
- How many years of work experience do you have in accounting role?
- Have you worked with international clients or teams, particularly from countries like Australia, the United States, or New Zealand?
- If yes, which international clients or teams have you worked with?
- Which areas of Accounting do you have experience in? (Select all that apply):
- Do you know how to do accounts reconciliation?
- Do you know how to make a BAS statement?
- Have you ever been responsible for managing a calendar or scheduling appointments for an executive or team?
- Are you comfortable communicating with clients, vendors, and team members via call, text, email or other communication channels?
- Do you have experience preparing key financial reports such as Profit and Loss statement, Balance Sheets and Cash Flow Statements?
- Do you know what GST is?
- Do you know how to manage and calculate GST obligations, including amounts owed to the ATO and claiming GST credits on business purchases?
- Do you have dual monitor setup for your work?
- Do you have a work from home location that has minimal noise, sufficient space, and can be closed off to others?
- I understand that as part of Wingman’s Cyber Security Program, system monitoring and safety tools will be installed. These tools help ensure that Wingman and its associates remain secure, and also support the generation of accurate timesheet data.
- Are you willing to provide the following pre-employment requirements? - BIR tax - NBI or Police Clearance - Government ID
- Please confirm that you understand your independent contractor agreement/contract will be under Singapore Law and the entity named Philippines Resources Pte. Ltd.
- Please confirm you accept your contract will be sent to you by our Singapore team and you may have to engage with them as well as the Philippines team for contract questions.
- I HEREBY AUTHORIZE Wingman Outsourcing to investigate my background and qualifications for purposes of evaluating whether I am qualified for the position to which I am applying. I consent to the processing of my personal information that are necessary and relevant to evaluate my application. I understand that Wingman Outsourcing may also utilize an outside firm/s to assist it in checking the veracity of information, and I specifically authorize such investigation by outside firms that may be hired by Wingman Outsourcing. I also understand that I may withhold my permission and that in such a case, no investigation will be done, and my application for employment will not be processed.
Written answers (1)
- What software or tools are you proficient in? (e.g., Microsoft Office Suite, Google Workspace, project management tools). Please indicate your level of proficiency (Beginner, Intermediate, Advanced) for each tool listed.
Attachments (7)
- Specs of your device
- Main Internet Speed
- Back-up Internet Speed
- Please attach a picture of your equipment
- If yes, Please attach a picture of your work set-up
- English Proficiency Test Result
- Personality Test Result