Accounting & Administrative Coordinator

Accounting & Administrative Coordinator

Zibiz Corporation — Hauppauge, NY 11788
Full-Time | On-Site | Monday–Friday
$25.00–$30.00 per hour, based on experience

Position Overview
Zibiz Corporation, an established technology company located in Hauppauge, NY, is seeking an Accounting & Administrative Coordinator to join our team.

We are looking for someone with experience in Accounts Receivable, Accounts Payable, billing and general accounting administration who is also comfortable supporting order processing, customers, vendors and day-to-day business operations.

This is not a narrowly defined accounting position. You will have visibility into multiple areas of the business and work directly with management and other team members.

For the right person, this is an opportunity to build a stable, long-term career with an established and growing company.

Primary Responsibilities
Accounts Receivable & Billing

• Prepare and submit customer invoices
• Maintain customer account and billing information
• Process customer payments and credit card transactions
• Prepare and send customer statements
• Research and resolve invoice and payment discrepancies
• Follow up on outstanding receivables as needed
• Maintain accurate supporting documentation

Accounts Payable & Purchasing

• Assist with processing vendor invoices
• Review invoices and purchasing documentation for accuracy
• Assist with purchase order processing
• Communicate with vendors regarding invoices, orders and payments
• Research and resolve AP discrepancies
• Maintain organized vendor records

ERP & Order Processing

• Enter and process customer sales orders
• Enter purchase orders and related transactions
• Process online/web orders
• Maintain accurate customer, vendor and transaction information in our ERP system
• Review transactions for completeness and accuracy
• Prepare reports and spreadsheets as needed

Administrative & Customer Support

• Communicate professionally with customers and vendors
• Respond to routine billing, order and account questions
• Prepare business correspondence and emails
• Assist with timesheet administration and recordkeeping
• Support management with administrative projects and reporting

Qualifications

• 2+ years of Accounts Receivable, Accounts Payable, billing, bookkeeping or related accounting support experience preferred
• Experience processing invoices and payments
• Strong numerical aptitude and attention to detail
• Proficiency with Microsoft Excel and Word
• Experience with ERP or accounting software preferred
• Excellent organizational skills
• Strong written and verbal communication
• Ability to research and resolve discrepancies independently
• Dependable and comfortable taking ownership of assigned responsibilities
• Ability to work effectively in a small-team environment

Associate’s or Bachelor’s degree in Accounting, Business, Finance or a related field preferred; equivalent professional experience will also be considered.

Compensation & Benefits

$25.00–$30.00 per hour, depending on experience and qualifications.
Benefits include:

• Medical insurance
• 401(k) plan with company matching
• Company Profit-Sharing Retirement Plan
• Paid time off
• Paid holidays
• Monday–Friday schedule
• No travel
• Stable, long-term employment opportunity

About Zibiz

Zibiz Corporation is an established technology company that has been in business for more than 20 years. We offer the stability of an established company combined with a small-team environment where employees have meaningful responsibilities and direct involvement in the business.

Job Type: Full-Time
Schedule: Monday–Friday
Work Location: Hauppauge, NY — In Person

Applicants must be authorized to work in the United States.