Accounting Administrator (49346)

Summary of Duties: The Accounting Administrator independently manages NTECC’s day-to-day accounting, financial reporting, and year-end closing with limited direction. This position maintains accurate financial records, applies governmental fund accounting principles, coordinates the annual audit, and provides clear monthly financial and budget reports. Under the general supervision of the Chief Employee Experience Officer and working closely with the Chief Executive Officer, the position identifies what needs to be done, determines how to complete the work, and follows through within established authority.

Essential Job Functions:

• Maintains and reconciles the general ledger, bank accounts, and supporting records; prepares journal entries, reviews coding, corrects discrepancies, and completes monthly closing procedures.
• Records revenues, prepares billings, tracks amounts due, and reconciles receipts, including member-city payments. Monitors cash balances and upcoming payment needs and alerts management to potential shortages.
• Applies governmental fund accounting principles and maintains schedules that distinguish funds from accounts and reserve designations within fund balance. Reconciles designated reserve balances to approved budgets and actual financial activity.
• Uses financial software and supporting schedules to prepare accurate monthly financial and budget reports. Explains significant variances, reserve balances, spending trends, and recommended actions to management.
• Independently completes year-end closing, including transaction cutoff, accruals, prepaid expenses, adjusting entries, and closing entries under the applicable basis of accounting. Maintains capital asset records and related schedules for additions, disposals, and depreciation, as applicable.
• Coordinates the annual independent audit, prepares reconciled records and supporting schedules, responds to auditor requests, and records approved adjustments.
• Coordinates annual budget preparation with management and Department Chiefs; analyzes spending, projects year-end results, and identifies funding needs or budget adjustments.
• Coordinates with accounts payable staff to ensure transactions are properly supported, classified, and recorded in the correct accounting period.
• Identifies grant opportunities, prepares and coordinates grant applications, and administers awarded grants, including tracking expenditures, maintaining records, and meeting reporting requirements and deadlines.
• Stays current on accounting practices, industry trends, and financial and budgeting technology; recommends improvements to systems, processes, and reporting to support accuracy and efficiency.
• Reviews accounting procedures and internal controls, recommends improvements, and maintains organized financial records. Works with the Finance Directors Committee, auditors, and other financial partners to resolve accounting issues.
• Performs other related duties as assigned.