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Accounting Administrator

The Accounting Administrator provides essential administrative and clerical support to the accounting department. This role is responsible for managing the carrier payables inbox, handling daily mail operations, scanning deposits, and ensuring smooth day-to-day financial operations.

Key Responsibilities:

Carrier Payable & Payments

  • Monitor and maintain the carrier payable email inbox, triaging and routing invoices and carrier correspondence in a timely manner
  • Prepare, print, and mail outgoing checks to carriers and clients.
  • Reconcile vendor statements and resolve discrepancies or billing issues
  • Maintain accurate records of all payable transactions and filing

Deposits & Cash Handling

  • Scan and process daily check deposits using remote deposit capture equipment
  • Maintain deposit logs and reconcile against bank records

Mail & General Office Administration

  • Open, sort, scan and distribute incoming daily mail to appropriate departments
  • Prepare and send outgoing mail, packages, and overnight shipments as needed
  • Maintain postage meter and mail supplies inventory
  • Maintain Check Stock
  • Scan and digitally file incoming financial documents and correspondence

General Accounting Support

  • Assist with month-end close activities and document gathering
  • Support audits by locating and organizing requested documents
  • Assist team members with ad hoc accounting and administrative projects as assigned

Required

  • High school diploma or GED required; Associate's degree in Accounting, Business, or related field preferred
  • 1–2 years of experience in an accounting, bookkeeping, or administrative support role
  • Proficiency with Microsoft Office Suite, particularly Excel and Outlook
  • Experience with accounting software (Sage Intacct, QuickBooks, SAP, NetSuite, or similar)
  • Strong attention to detail and a high degree of accuracy
  • Ability to handle sensitive and confidential financial information with discretion
  • Strong organizational and time management skills with the ability to prioritize workload

Preferred

  • Familiarity with remote deposit capture equipment and processes
  • Experience in a multi-entity or high-volume transaction environment
  • Knowledge of basic accounting principles (debits, credits, GL coding)

Core Competencies:

  • Leadership: Display leadership skills and ability to motivate fellow employees (If applicable)
  • Ability to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner
  • Attention to Detail: A strong focus on completing tasks and projects accurately and thoroughly
  • Communication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences
  • Timely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively
  • Team Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goals
  • Client Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction
  • Dependability: Acknowledgment of the importance of being present and punctual
  • Creative Thinking: Openness to suggesting new ideas and methods to improve processes and outcome
  • Organizational Skills: Capability to prioritize tasks and manage multiple projects simultaneously
  • Adaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment

Experience and Education:

  • High school diploma or GED required; Associate's degree in Accounting, Business, or related field preferred

Licensing and Credentials:

  • None

Systems:

  • Proficient with Microsoft Office Suite
  • Applied Epic experience preferred, but knowledge of similar Agency Management System (AMS) is acceptable
  • Experience with accounting software (Sage Intacct, QuickBooks, SAP, NetSuite, or similar)

Physical Requirements:

  • Ability to lift 25 pounds
  • Repeated use of sight to read documents and computer screens
  • Repeated use of hearing and speech to communicate on telephone and in person
  • Repetitive hand movements, such as keyboarding, writing, 10-key
  • Walking, bending, sitting, reaching, and stretching in all directions

Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.

Experience and Education:

Licensing and Credentials:

  • None

Systems:

  • Proficient with Microsoft Office Suite
  • Applied Epic experience preferred, but knowledge of similar Agency Management System (AMS) is acceptable

Physical Requirements:

  • Ability to lift 25 pounds
  • Repeated use of sight to read documents and computer screens
  • Repeated use of hearing and speech to communicate on telephone and in person
  • Repetitive hand movements, such as keyboarding, writing, 10-key
  • Walking, bending, sitting, reaching, and stretching in all directions

Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.

Experience and Education:

Licensing and Credentials:

Systems:

  • Proficient with Microsoft Office Suite
  • Applied Epic experience preferred, but knowledge of similar Agency Management System (AMS) is acceptable

Physical Requirements:

  • Ability to lift 25 pounds
  • Repeated use of sight to read documents and computer screens
  • Repeated use of hearing and speech to communicate on telephone and in person
  • Repetitive hand movements, such as keyboarding, writing, 10-key
  • Walking, bending, sitting, reaching, and stretching in all directions

Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.

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