Accounting Administrator

Job Description

Nirvana Cannabis is seeking a dependable, organized, and detail-oriented Accounting Administrator to join our Accounting Department. This position provides essential administrative and clerical support to the accounting team, assisting with financial documentation, data entry, invoice processing, recordkeeping, and day-to-day departmental operations.

The ideal candidate is highly organized, comfortable working with numbers, proficient in Microsoft Excel, and capable of managing multiple tasks while maintaining accuracy and confidentiality. This is an excellent opportunity for someone with administrative experience and an interest in accounting or finance.

Key Responsibilities

Accounting & Financial Administration

• Assist with accounts payable and receivable, including invoice entry, processing, and tracking.

• Enter, update, and maintain financial information in accounting systems and spreadsheets.

• Organize and maintain invoices, receipts, vendor records, and other financial documentation.

• Assist with basic account reconciliations and research discrepancies as directed.

• Track outstanding invoices, payments, and supporting documentation.

• Prepare spreadsheets, reports, and financial summaries for departmental review.

• Assist with collecting and organizing records for audits, tax preparation, and reporting requirements.

• Communicate with internal departments and vendors regarding invoices, payments, and documentation.

Administrative & Department Support

• Provide daily clerical and administrative assistance to the accounting team and department leadership.

• Maintain accurate electronic and physical filing systems.

• Prepare correspondence, reports, forms, and other departmental documents.

• Monitor departmental emails, organize incoming requests, and assist with follow-up communications.

• Assist with scheduling, document collection, and coordination between departments.

• Support data entry, document scanning, filing, and general office organization.

• Assist with special projects and process improvements as assigned.

• Maintain strict confidentiality of company financial records and sensitive business information.

• Perform other related duties as assigned.

Qualifications & Skills

• Strong organizational skills with excellent attention to detail and accuracy.

• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

• Comfortable working with numbers, spreadsheets, and financial documentation.

• Basic understanding of accounting terminology and processes preferred.

• Ability to manage multiple priorities, meet deadlines, and follow established procedures.

• Strong written and verbal communication skills.

• Dependable, professional, and capable of working independently or collaboratively.

• Willingness to learn new accounting software, systems, and processes.

• Ability to handle confidential information with discretion.

Education & Experience

• High school diploma or GED required.

• 1–2 years of administrative, clerical, bookkeeping, or accounting support experience preferred.

• Experience with accounting software or financial data entry is a plus.

• Additional education or coursework in Accounting, Finance, or Business Administration is preferred but not required.

Physical Requirements

• Ability to work at a computer for extended periods.

• Occasional standing, walking, bending, and lifting of up to 20 pounds.

• Ability to perform standard office and administrative tasks.

Why Join Nirvana Cannabis?

Nirvana Cannabis is a growing, multi-state cannabis company with operations spanning retail, cultivation, manufacturing, and corporate services. Our Accounting Department plays an important role in supporting daily business operations across our locations.

We are looking for a motivated team member who values accuracy, teamwork, and professionalism and is interested in developing their administrative and accounting skills within a dynamic industry.

Nirvana Cannabis is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to qualified applicants in accordance with applicable laws.