Accounting Administrator/Order Fulfillment Specialist (Part-Time)

Functional Overview: Dr. PRP Holdings is a medical/aesthetics company specializing in PRP (Platelet-Rich Plasma) products and supplies. The Accounting Administrator / Order Fulfillment Specialist (Part-Time) is responsible for keeping up with customer orders by packaging and shipping out orders while simultaneously utilizing QuickBooks Online to accurately invoice customers, record payments, and maintain day-to-day transactional entries. This role works in coordination with an external accountant who handles banking and inventory reconciliations making this role's focus on accurate, timely transactional data entry rather than month-end reporting. The ideal candidate will be able to work autonomously, enjoy splitting their time between QuickBooks and order fulfillment, and take pride in keeping clean records that support the broader accounting function.

Major Job Responsibilities, Functions, and Duties:

Shipping & Order Fulfillment:

• Assemble, pack, and ship customer orders per defined specifications and quality standards.
• Generate shipping labels and select appropriate carriers; track shipments and resolve any delivery issues.
• Check and maintain inventory of available product, flagging low stock to the appropriate team member.
• Adhere to all FDA regulations related to documentation, traceability, quality checks and cleanliness.

Accounting Operations:

• Invoice customers accurately and in a timely manner for all product orders.
• Record incoming payments and apply them to the correct customer accounts in QuickBooks Online.
• Enter and track vendor bills and expenses in QuickBooks Online.
• Maintain organized, accurate records in QuickBooks Online to support the external accountant’s reconciliation process.
• Provide documentation, reports, or records to leadership and external accountant as requested.

General Administration:

• Answer phones and respond to customer inquiries as needed.
• Assist with creating and implementing operational efficiencies.
• Miscellaneous admin work as assigned.