Accounting Administrator, Project Bookkeeping

The Blueprint
The Accounting Administrator, Project Bookkeeping, is responsible for providing administrative support to the Project Bookkeeping department, primarily through the payment process.

A Glimpse into Your Daily Activities

Coordinating and distributing all payments for signature to the signing officers and to any related partners, as well as following up on outstanding signatures
Maintaining a payment distribution list which monitors outgoing and incoming cheques (i.e., mailed or picked up)
Obtaining any outstanding documents before releasing payments
(WSIB, statutory declarations, site approvals and contract status)
F&O Vendor Portal Liaison
Responding to all vendor queries, both verbal and written, regarding status of payments and invoices
Reconcile vendor statements and aging reports to ensure all invoices are processed
Updates and maintains all partner and vendor contact information
Perform banking duties at bank branch, including certifying cheques, pick up correspondence, and other banking duties as required
Lunch and back-up coverage to construction reception
Other office duties as required

The Architect of Your Success

Minimum High School Diploma
Exceptional communication skills (written and verbal) with a strong customer service orientation and friendly disposition
Minimum 1 year office administration experience
High level of organizational skills
Detail oriented
Proficiency in Microsoft Office (Outlook, Word, Excel)