Accounting and Administrative Associate

Accounting & Administrative Associate
Full-Time, In Office
$21.00 - $26.00 hourly

Our client is seeking a detail-driven Accounting & Administrative Associate who thrives where accuracy, organization, and collaboration come together. This hands-on role blends essential accounting responsibilities with day-to-day administrative support, making it ideal for a proactive professional who believes in “measuring twice and cutting once” when it comes to the numbers. If you’re an independent critical thinker who enjoys improving processes, staying one step ahead, and taking ownership of a variety of tasks, this is an opportunity to make a meaningful impact within a growing Minnesota business.

Best-in-Class Benefits and Culture:

Our client values their employees’ time and effort. Their competitive compensation of $21.00 - $26.00 hourly, depending on experience, and an extensive benefits package, enhances their commitment to your success. Our client’s benefits package includes:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule
  

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.

To thrive/succeed as the Accounting & Administrative Associate you should have:

• Accounting AAS or diploma degree or equivalent previous professional administrative experience with accounting responsibilities
• Critical thinking and creative problem-solving abilities; proactive and self-sufficient in managing tasks and responsibilities
• Attention to detail with exceptional organizational / communication skills
• Flexible, embraces change with the ability to reprioritize tasks as things change
• Familiarity with Microsoft products and services, specialized accounting software such as Sage 100 Contractor, with the ability to learn new technologies as appropriate

Your responsibilities as the Accounting & Administrative Associate will include:

• Set up new vendors in accounting system, Sage 100 Contractor; perform weekly audits of vendor documentation to ensure compliance and follow up appropriately should anything be missing
• Perform Accounts Payable (AP) / Accounts Receivable (AR) functions accurately and on time
• Assist with proper invoice coding, financial reporting, invoice processing, and expense tracking
• Perform project lien waiver tracking derived from AP
• Work closely with the VP of Accounting & Operations to support company administrative and accounting operations as needed
• Communicate daily and collaborate heavily with the Project Coordinator who supports the Project Manager’s
• Identify opportunities for operational improvements and implement best practices
• Prepare and process documents, reports, and correspondence
• Perform essential office administrative work including scan / copy / print, answer phones, provide professional and friendly customer service
• Maintain organized filing systems (both digital and physical) for easy document retrieval
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Apply today and grow with a team that values accuracy, initiative, and collaboration!

Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.