Accounting AP/AR Clerk

ASSIGNED SHIFT: 8-hour shift (8:00 a.m. – 4:30 p.m.) but could be more or less and hours could be changed depending on the needs of The Glen. (assignment may vary)

ESSENTIAL FUNCTIONS: Accounts Payable processing for all facilities; Accounts Receivable – posting of deposits; Gift Shop cash drawer; Maintain office supplies

ADDITIONAL FUNCTIONS:

1. Accounts Payable for all facilities, including but not limited to:
a. Input all invoices into software program
b. Maintain W-9’s and Certificates of Insurance for all vendors
c. Issue checks as directed
d. Match invoices to checks
e. File checks and invoices by facility
f. Review vendor statements and research unpaid invoices
g. Close Accounts Payable on a monthly basis
h. Prepare sales & use tax for all facilities
i. Prepare 1099 forms at year end

2. Assist with billing for VHC, Stiles, The Cottages, and Redbrook:
a. Make bank deposits using Express Deposit software
b. Post System deposits in financial software
c. Reconcile payment of and bill out Third-party Beauty and Barbershop transactions.
d. Reconcile and bill out medical inventory items to correct payor type

3. Balance cash drawer for gift shop on a weekly basis

Maintain deposit records/reconciliation

4. Maintain office supplies and postage meter

a. Maintain inventory of print cartridges for all printers

b. Order labels and ink cartridges for postage machine

c. Coordinate payment with Receptionist when postage machine balance is replenished

d. Responsible for bulk mail and business mail accounts with Post Office.

5. Other duties:

a. Kitchen duties as assigned

b. Assist CFO and Office Manager with various projects.

Other related projects, duties and responsibilities may be assigned as deemed necessary.