Accounting Assistant / Accounts Payable Specialist (Loan Vison, Bookkeeping, and
This position is no longer accepting applications (closed Oct 24, 2026).
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NightOwl Consulting Accounting Assistant / Accounts Payable Specialist (Loan Vison, Bookkeeping, and
Description
The Accounting Assistant / Accounts Payable Specialist supports the accounting team by handling day-to-day accounts payable operations and general accounting tasks. This role is responsible for accurate invoice processing, vendor and employee payments, reconciliations, and documentation, while assisting with month-end close, reporting, and payroll support. The position works closely with vendors and internal teams to resolve discrepancies and ensure timely, compliant payments.
Accounts Payable & Payment Processing
This role leans toward accounting support while maintaining strong operational ownership of the full accounts payable cycle.
Key Responsibilities
Accounts Payable & Payment Processing
- Receive, review, verify, and reconcile vendor invoices for accuracy and proper approval.
- Perform three-way matching between invoices, purchase orders, and receipts.
- Code invoices to the general ledger and appropriate cost centers.
- Prepare and process vendor and employee payments, including ACH, check, and wire payments.
- Calculate and process commissions as required.
- Assist with payment runs and post-payment review.
- Set up new vendors, utility accounts, and recurring payments.
Reconciliations & Accounting Support
- Reconcile vendor accounts, credit card statements, and expense reports on a monthly basis.
- Maintain accounting ledgers and verify account transactions.
- Assist with month-end closing activities, including accruals, reconciliations, and financial reporting.
- Research discrepancies and prepare adjusting entries as needed.
Payroll & Expense Support
- Support biweekly payroll processing.
- Review and reconcile employee expense reports and ensure proper documentation is maintained.
Vendor & Internal Communication
- Manage the accounts payable inbox, responding to inquiries in a timely and professional manner.
- Work directly with vendors and internal teams to resolve invoice discrepancies or payment issues.
- Escalate issues requiring support to the Assistant Controller as appropriate.
Documentation & Compliance
- Maintain accurate, organized, and auditable AP and accounting documentation.
- Save, sort, and audit receipts and supporting documents.
- Assist with compliance requirements, including 1099 preparation and reporting.
Additional Responsibilities
- Compile basic financial, accounting, and audit-related reports as requested.
- Participate in special projects and perform other duties as assigned by the accounting team.
Skills, Knowledge, and Expertise
- Associate’s degree in Accounting or a related field, or equivalent combination of education and experience.
- 1–3 years of experience in Accounts Payable or accounting support roles (mortgage or loan industry experience preferred).
- Proficiency in QuickBooks Desktop/Enterprise.
- Experience with Loan Vision preferred.
- Strong Microsoft Excel skills, including data entry, formulas, sorting, and basic reporting.
- Experience with invoicing, billing workflows, and sales order entry.
- Strong attention to detail and ability to maintain accurate financial records.
- Ability to manage email inboxes, digital filing systems, and virtual documentation.
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided