Accounting Assistant - Cebu

Position Summary

The Cebu Branch Accounting Assistant is responsible for supporting the branch's accounting, collections, inventory control, and administrative accounting functions. The role ensures timely and accurate processing of accounting transactions, proper maintenance of financial records, compliance with company policies and regulatory requirements, and effective coordination with Head Office, Sales, SCM, and branch personnel.

Key Responsibilities

1. Financial Records Management

• Maintain organized, complete, and up-to-date accounting and operational records,
• including but not limited to Sales Orders (SO), Delivery Receipts (DR), Sales Invoices (SI),
• Collection Receipts (CR), Material Requisition Slips (MRS), Loaner Forms, Turnover
• Forms, and other supporting documents.
• Ensure branch documents are properly filed and readily retrievable upon request.
• Safeguard accounting records and maintain document confidentiality.

2. Cash Accountability and PDC Monitoring

• Monitor and maintain records of cash collections, customer checks, and post-dated
• checks (PDCs).
• Ensure proper custody and timely endorsement of collections and PDCs.
• Assist in monitoring due dates and status of customer checks.

3. Customer SOA Issuance

• Prepare and distribute Statements of Account (SOA) to customers as required.
• Coordinate with customers, Account Managers, and Head Office regarding account balances and outstanding invoices.

4. Collection Processing

• Prepare Collection Receipts for customer payments.
• Ensure collections are accurately recorded and posted in NetSuite on a timely basis.
• Coordinate discrepancies and assist in the reconciliation of customer accounts.

5. ERP and Accounting Support

• Serve as the branch focal person for accounting and ERP-related concerns.
• Coordinate with Head Office Accounting, Finance, IT, and system support teams
• regarding NetSuite issues and process improvements.
• Assist users in complying with established accounting and ERP procedures.

6. Sales Invoice Processing

• Prepare and process Sales Invoices in NetSuite based on approved Delivery Receipts and supporting documents.
• Ensure timely and accurate invoicing in accordance with company policies and procedures.

7. Accounts Receivable Monitoring

• Monitor customer accounts and aging of receivables.
• Assist in the preparation and review of weekly Accounts Receivable Aging reports.
• Coordinate with Account Managers and the Territory Manager regarding overdue accounts and collection status.

8. Collection Follow-Up

• Follow up outstanding receivables with customers, Account Managers, and other concerned personnel as necessary.
• Maintain proper documentation of collection efforts and customer communications.

9. MRS Processing

• Record Material Requisition Slips (MRS) and inventory movements in NetSuite on a timely basis.
• Ensure completeness and accuracy of supporting documentation.

10. Inventory Control and Compliance

• Support inventory monitoring and safeguard branch inventory assets.
• Ensure compliance with approved inventory control procedures.
• Report inventory discrepancies and recommend process improvements to strengthen internal controls.

11. Government Compliance Support

• Assist in the preparation and submission of requirements for government agencies
• including BIR, LGU, Barangay, and other regulatory bodies.
• Coordinate with Head Office regarding branch compliance requirements.

12. Audit Support

• Prepare and provide documents, schedules, and explanations required during internal and external audits.
• Ensure timely submission of audit requirements and implementation of agreed action items.

13. Reporting and Administrative Support

• Prepare ad hoc reports, schedules, and analyses as required by Management.
• Assist in month-end and year-end closing activities.
• Perform other accounting, finance, and administrative duties that may be assigned from time to time

The position is project-based (3-5 months) only; exact months will be shared once confirmed.

Work schedule: This is a five-day workweek.

Interested? Send in your resume here or at mbaclayon@upskill.com.ph