Accounting Assistant

Harmoniq Residential is seeking a detail-oriented and organized Accounting Assistant to support the day-to-day financial operations of our growing residential property management portfolio. This role is responsible for assisting with accounts payable, accounts receivable, resident account administration, vendor payments, financial reporting, and general accounting functions. The ideal candidate is highly accurate, service-minded, and able to thrive in a fast-paced environment while supporting multiple properties and stakeholders.

Key Responsibilities

• Process vendor invoices and ensure accurate coding and approval routing.
• Assist with weekly and monthly payment processing.
• Maintain vendor records, W-9s, and supporting documentation.
• Research and resolve invoice discrepancies and payment inquiries.
• Assist with resident account administration and payment posting.
• Monitor outstanding balances and support collections efforts.
• Reconcile resident ledgers and investigate account discrepancies.
• Process refunds, move-out accounting adjustments, and payment corrections as needed.
• Prepare journal entries and assist with month-end close activities.
• Perform bank and account reconciliations.
• Maintain organized accounting records and supporting documentation.
• Assist with preparation of financial reports and reporting packages.
• Support annual audits and tax-related requests.
• Respond to internal and external accounting inquiries in a professional and timely manner.
• Work closely with Property Managers and Portfolio Managers to resolve accounting-related issues.
• Assist with process improvement initiatives and special projects.
• Maintain confidentiality of financial and resident information.