Accounting Assistant

Accounts payable

• Enter, code and match vendor invoices to purchase orders and receiving documents

• Prepare weekly check and ACH runs for VP of Finance approval

• Maintain vendor files, including W-9s, and assist with year-end 1099 preparation

• Reconcile vendor statements and resolve discrepancies

Accounts receivable and rental billing

• Post customer payments and make bank deposits

• Monitor aging reports and follow up on past-due accounts

• Process customer credit applications

General ledger and month-end close

• Prepare bank and credit card reconciliations

• Record routine journal entries and post month-end accruals

• Assist with sales and use tax filings, inventory counts and the annual audit or tax return

• Prepare schedules and reports as requested

Office and operations support

• Serve as backup for front-office and branch administrative tasks

• Help document accounting procedures as processes are formalized

• Perform other duties as assigned