Accounting Assistant

Institution: Southwest Technical College

Position: Accounting Assistant

Reports To: Accountant

Essential Functions:
Accounts Receivable and Collections:

1. Processes financial aid receipts and distributes where designated.
2. Processes financial aid refunds.
3. Prepares Federal Grant draws.
4. Creates and sends Student and other invoices as requested.
5. Monitors accounts to identify outstanding debts.

Reconciliation and Reporting:

1. Reconciliation of GL accounts, bank accounts, and other accounts as requested.
2. Updates budget status reports for departments.

Fixed Assets:

1. Assists in random and yearly physical inventory counts.
2. Tags all purchased equipment over a determined threshold.
3. Assists in maintaining fixed asset/inventory spreadsheets.

Other Duties:

1. Creates and runs special reports as requested.
2. Assists with various journal entries as delegated.
3. Filing and scanning documents as needed.
4. Assists in end-of-year procedures as delegated.
5. Ensure strict confidentiality of financial records.
6. Provide customer-service-oriented interaction in all telephone and e-mail responses.
7. All other duties as assigned.

Qualifications:

To perform at a proficient level and to be fully qualified, a person would be expected to have:

1. Education: High school degree or equivalent.
2. Specialized Knowledge/Skills:
   
   • Preferred to have a working knowledge of computerized accounting system software, specifically QuickBooks.
   • History of dependability, reliability, high work ethic, and confidentiality.
   • Computer aptitude for database management, general word processing, and spreadsheet programs, specifically MS Excel, Word, and Google Suite.
   • Excellent typing and data entry skills.
   • Ability to work in a team-based environment as well as independently.
   • Possess excellent follow-up skills, accuracy, and attention to detail.
   • Strong written and verbal skills.
3. Experience: Experience in accounting is preferred.
4. Background Check: Must be able to pass a background check.
5. Probationary Period: Continued employment is contingent upon successful completion of a six (6) month probationary period.