Accounting Assistant

The Accounting Assistant supports the finance department by performing day-to-day accounts receivable and accounts payable functions. This role ensures accurate and timely processing of invoices, payments, and financial records while maintaining strong attention to detail and organization.

Essential Functions:

Accounts Payable (AP):

• Process vendor invoices and ensure proper coding and approvals
• Prepare and execute payments (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor files and ensure W-9s and other documentation are up to date
• Assist with expense reports and reimbursements

Accounts Receivable (AR):

• Generate and send customer invoices in a timely manner
• Apply customer payments (checks, ACH, credit cards) to appropriate accounts
• Monitor aging reports and follow up on past-due accounts
• Communicate with customers regarding billing questions and discrepancies
• Assist with credit memos and adjustments as needed
• Maintain accurate customer account records

General Accounting Support:

• · Assist with monthly, quarterly, and year-end closing processes
• · Reconcile general ledger accounts related to AR and AP
• · Maintain organized financial records and documentation
• · Support audits by providing requested documentation
• · Perform data entry and other administrative accounting tasks as assigned

Required Skills, Abilities, and Experience:

• · 1–3 years of accounting, AR/AP, or bookkeeping experience
• · Basic understanding of accounting principles
• · Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, or similar)
• · Strong attention to detail and accuracy
• · Excellent organizational and time management skills
• · Strong communication and customer service skills

Physical Requirements:

• · Prolonged periods of sitting at a desk and working on a computer.
• · Ability to lift up to 15 pounds occasionally.