Accounting Associate (34701)

Job Summary

KLS Martin is seeking a detail-oriented and process-minded Accounting Operations Associate to own our day-to-day accounts receivable and accounts payable transaction cycles. This role is the backbone of our cash application, billing, and vendor payment processes, and is a key partner to the broader accounting team in maintaining accurate, timely, and well-controlled financial records as our company continues to grow.

Essential Functions, Duties, and Responsibilities

Accounts Receivable

• Apply daily cash receipts (lockbox, ACH, wire, credit card) to customer accounts accurately and timely.
• Research and resolve short-pays, unapplied cash, payment discrepancies and escalate root-cause issues with Customer Care Department.
• Perform desktop check deposit process. Accurately perform the Canadian customer check deposit process; Confirm all deposits are properly credited into the company’s bank account

Accounts Payable

• Create and maintain vendor master records, including setup of new vendors and associated banking/payment templates in accordance with policy.
• Enter and investigate vendor invoices according to department procedures and research/resolve discrepancies with vendors/internal stakeholders.
• Process payment proposals for review and approval, and prepare payment runs (check, ACH, wire) in accordance with vendor terms and cash management guidelines.
• Monitor and address incoming emails to the accounts payable, vendor set up and accounting email boxes and respond to vendor inquiries professionally and promptly.
• Reconcile the AP sub-ledger to the general ledger; assist with accrual support at month-end.
• Perform full-cycle cash disbursement processes according to department policy and procedure; Includes initiating domestic and international payments by check, ach and/or wire, voiding/canceling payments, and internally clearing payments; Match remittance documentation to payments; Maintain department payment registers to record all payments issued or voided/canceled.

Concur responsibilities

• Audit & approve expense reports according to company policies, procedures and timelines
• Address expense report questions from employees in a courteous, knowledgeable, and timely manner
• Coordinate resolution of non-compliant expense reimbursements
• Perform daily extract to SAP and balance nightly interface totals; Coordinate and escalate variances or system issues.

Other responsibilities

• Prepare and distribute the daily loan balance and/or weekly cash reports
• Assist with weekly/monthly reconciliations, process payments and report on internal and external vendors
• Complete required general ledger journal entries and general ledger account reconciliations within specified timelines
• Assists as needed with Company audits requests for support
• Perform month end procedures and other departmental job duties as assigned
• Identify opportunities to automate manual AR/AP tasks (e.g., auto-cash application rules, invoice capture/OCR, payment workflows) and recommend solutions.
• Document and maintain up-to-date standard operating procedures for AR/AP processes.
• Comply with established internal controls over cash receipts and disbursements, including segregation of duties, to safeguard company assets.