Accounting Associate – Accounts Payable

Department: Operations Team – Finance

About KerberRose

KerberRose is a trusted advisor for accounting, tax, and business services across Wisconsin. Rooted in our people first philosophy, we are committed to delivering exceptional service and building meaningful relationships—with each other, our clients, and our communities

Position Summary

The Accounting Associate is responsible for the day-to-day administration of the Firm’s accounts payable activities, including invoice processing, vendor maintenance, employee expense reimbursements, and accurate recording of transactions. The role also supports general accounting functions, including account reconciliations, month-end close, client billing, and maintenance of financial data. Working collaboratively with the Finance team, Firm personnel, and vendors, this position helps ensure accurate, timely, and efficient financial operations.

Responsibilities

Accounts Payable

• Monitors the Accounts Payable inbox and responds to or appropriately routes invoices, payment inquiries, and other requests in a timely manner.
• Reviews, codes, and processes invoices and payment requests for accuracy, appropriate approval, supporting documentation, and compliance with Firm policies.
• Processes employee expense reimbursements, ensuring required receipts, approvals, and supporting documentation are complete and appropriate.
• Establishes and maintains accurate vendor records, including Forms W-9, Certificates of Insurance, ACH information, and other required documentation.
• Communicates with vendors and internal team members to resolve invoice discrepancies, payment inquiries, missing documentation, and other accounts payable issues.
• Reviews transactions for duplicate payments, discrepancies, unusual activity, or changes to vendor payment information and escalates concerns as appropriate.
• Coordinates with other departments on purchasing and payment-related activities, including technology asset tracking, corporate sponsorships, and office and service-line supply orders.
• Reviews commonly purchased items and works with vendors to obtain competitive pricing and appropriate service terms.
• Reviews bill and payment imports from external accounts payable systems for accuracy and resolves discrepancies prior to posting.
• Supports annual Form 1099 reporting for the Firm and related entities by maintaining vendor information, gathering required documentation, and collaborating with the Finance Supervisor on preparation and filing.
• Administers the Firm’s corporate credit card program, including card setup and termination, and performs weekly reconciliations to ensure transactions are properly supported and recorded.
• Maintains organized accounts payable records and provides supporting documentation for audits, tax preparation, and other financial-information requests.

General Accounting

• Prepares assigned general ledger account reconciliations, researches discrepancies, and follows through on required corrections.
• Assists with month-end close activities, including gathering supporting documentation and preparing assigned journal entries.
• Reviews monthly client billing and assists with invoice posting while maintaining current knowledge of billing procedures and process changes.
• Processes new client forms in accordance with Firm procedures to maintain complete and accurate information within practice management system.
• Develops working knowledge of accounts receivable and collection procedures to provide cross-functional backup coverage when needed.
• Responds to inquiries from staff and leaders in a timely manner.
• Identifies opportunities to generate efficiencies and increase effectiveness of financial operations.
• Uses Information Systems to their full capacity.
• All other duties as assigned.