Accounting Associate - Accounts Receivable (Level to be determined based on experience)

Job Title: Level I – Accounting Associate I (Entry-Level, AR)

Department: Accounting/Finance

Reports To: Accounting Manager/CFO

FLSA Status: Non-Exempt

Position Summary:

Provides foundational support for accounts receivable processes under close supervision, focusing on accuracy and data entry.

Core Responsibilities:

• Assist in generating and distributing customer invoices.
• Record incoming payments and maintain accurate transaction records.
• Organize and maintain AR documentation (digital and physical).
• Support basic customer account inquiries.
• Follow established procedures for billing and collections.
• Perform administrative accounting tasks as assigned.

Qualifications:

• 0–2 years of experience or relevant education.
• Basic understanding of accounting principles.
• Strong attention to detail and willingness to learn.

Job Title: Level II Accounting Associate (Intermediate, AR)

Department: Accounting/Finance

Reports To: Accounting Manager/CFO

FLSA Status: Non-Exempt

Position Summary:

Independently manages routine accounts receivable processes and supports collections and reconciliation activities.

Core Responsibilities:

• Generate accurate customer invoices based on shipping documentation.
• Record and reconcile incoming payments (checks, ACH, wire, credit card).
• Monitor AR aging reports and follow up on past-due accounts.
• Collaborate with internal teams to resolve billing discrepancies.
• Maintain accurate and organized AR records.
• Assist with month-end close activities related to AR.

Qualifications:

• 1–3 years of accounting experience.
• Solid understanding of AR processes and financial reporting basics.
• Proficiency in accounting systems and Excel.

Job Title: Level III – Accounting Specialist (Advanced, AR)

Department: Accounting/Finance

Reports To: Accounting Manager/CFO

FLSA Status: Non-Exempt

Position Summary:

Manages full-cycle accounts receivable processes, contributes to financial accuracy, and handles more complex transactions and analysis.

Core Responsibilities:

• Oversee full AR cycle, including invoicing, collections, and cash application.
• Analyze aging reports and proactively manage high-risk or delinquent accounts.
• Reconcile AR subledger to general ledger.
• Calculate and process sales commissions based on invoicing and shipments.
• Support month-end and year-end close, including journal entries.
• Identify process inefficiencies and recommend improvements.

Qualifications:

• 3–5 years of accounting experience, preferably in manufacturing.
• Strong knowledge of AR, reconciliations, and revenue processes.
• Advanced Excel and analytical skills.

Job Title: Level IV – Senior Accounting Specialist (AR)

Department: Accounting/Finance

Reports To: Accounting Manager/CFO

FLSA Status: Non-Exempt

Position Summary:

Leads AR processes, ensures accuracy and compliance, and serves as a key partner to operations and sales.

Core Responsibilities:

• Oversee and review invoices, collections, and cash application processes.
• Manage complex billing issues and customer account escalations.
• Lead AR-related month-end close and reporting activities.
• Partner with sales and leadership to improve cash flow and reduce DSO.
• Ensure compliance with internal controls and accounting standards.
• Train and mentor junior accounting team members.
• Support audits and adheres to accounting standards and internal controls.

Qualifications:

• 5+ years of progressive accounting experience.
• Deep understanding of AR processes, cash flow management, and financial controls.
• Strong communication and leadership skills.