Accounting Associate

The Accounting Associate reports to the Senior Financial Analyst and is responsible for supporting the Finance Department by managing records, processing transactions, preparing contract templates, preparing departmental reports, and ensuring compliance with accounting standards.

This part-time position is based out of the North Carolina Museum of Art in Raleigh with support in Winston-Salem on an as-needed basis.

Responsibilities

• Manage incoming inquiries.
• Process documentation for CRM – Tessitura.
• Prepare and submit daily deposit (i.e., bank and/or remote check deposit).
• Ensure all proper documentation and backup for cash receipts are included in accounting system.
• Create journal entries.
• Prepare subsidiary ledgers with supporting documentation and related reporting as necessary, including reconciliation/research with donor database and gift processing department.
• Monitor accounts receivable aging for status and research account issues in a timely manner.
• Create and upload invoices to the accounting system.
• Support the month-end close.
• Support team members in the development and creation of contract proposals, service agreements, and purchase contracts to support organizational goals through the project management system and route for signature.
• Maintain standard templates for new contracts. Review and update existing contract templates.
• Review agreements for proper coding and ensure budget status.
• Ensure all deadlines and conditions described on contracts are met.
• Ensure all records are accurate and up to date, including W-9s.
• Maintain organized system of physical and digital records, including electronic list of vendor agreements.
• Improve processes and procedures and provide documented SOPs.
• Work cross functionally with other departments throughout the organization.
• Support additional projects and reporting as needed.
• Perform all other duties as assigned.