Accounting Associate

POSITION TITLE: Accounting Associate

REPORTS TO: Chief Finance Officer

Hourly Pay: $18.00-$23.00

FLSA classification: Nonexempt

General Responsibility:

Provides accounting and administrative support to maintain accurate financial records and timely transaction processing. Assists with accounts payable, accounts receivable, reconciliations, financial reporting, and audit preparation in support of NKCAC’s mission to help individuals and families achieve self-reliance

Essential Duties and Responsibilities:

• Compile and examine financial information, verify supporting documentation and account coding, and enter transactions into the accounting system.
• Assist with accounts payable by reviewing invoices and payment requests, confirming required approvals, preparing transactions for payment, and maintaining payment records.
• Assist the staff member responsible for accounts receivable and provide backup coverage as needed, including recording receipts, maintaining supporting records, and following up on outstanding items.
• Maintain records, ledgers, and filing systems for journal entries, accounts payable, accounts receivable, and reconciliations; prepare records for archiving.
• Assist with account reconciliations, research discrepancies, and prepare supporting schedules and journal entries for review.
• Prepare financial forms, reports, and other documents by collecting, organizing, and analyzing accounting information.
• Process program payment and voucher information, reconcile supporting reports, and maintain program financial data as assigned.
• Verify and document program in-kind and matching contributions and prepare related accounting entries for review as assigned.
• Respond to questions and concerns from program staff regarding transactions, documentation, coding, and payment status; refer unresolved issues to the appropriate supervisor.
• Assist with internal and external audit preparation by gathering records, organizing supporting documentation, and responding to information requests.
• Maintain confidentiality of financial, employee, vendor, and client information and follow agency policies and program requirements.
• Follow established approval procedures and internal controls, and promptly report discrepancies or unusual transactions to the supervisor.
• Assist with month-end and year-end closing activities, including preparing schedules and verifying transaction completeness.
• Assist with maintaining accurate vendor information, obtaining W-9 forms, and preparing information for annual 1099 reporting.
• Review transactions for appropriate program, grant, and account coding and work with program staff to resolve questions.
• Identify opportunities to improve the accuracy and efficiency of routine accounting procedures.
• Provide other accounting, clerical, and program data support as assigned.