Accounting Clerk/Bookkeeper

Put your accounting skills to work in support of community healthcare at Community Health Center of Central Wyoming (CHCCW). As an Accounting Clerk/Bookkeeper at our Federally Qualified Health Center (FQHC), you will help keep financial records accurate, organized, and ready for decisions that support our work. Reporting to the Chief Financial Officer, you will handle day-to-day bookkeeping, accounts payable and receivable, reconciliations, and journal entries, while supporting grant accounting, financial reporting, and month-end closing. This role is a good fit for someone who enjoys working with numbers, solving discrepancies, and keeping details on track. You may also provide backup support for payroll reports and related accounting entries as needed; running or producing payroll is not part of this role.

Essential Functions

• Keep payments moving: Process vendor invoices, employee expense reimbursements, and other non-payroll accounts payable transactions using established procedures.

• Get the details right: Check documentation, account and grant coding, payment terms, and approvals; work with the Chief Financial Officer to resolve exceptions.

• Prepare vendor checks and electronic payments for authorized review and release, following controls that separate preparation, approval, and reconciliation.

• Build responsive vendor relationships by answering routine payment questions, reconciling statements, and keeping vendor records and tax documentation current.

• Record receipts and accounts receivable transactions, prepare deposits, and reconcile supporting reports; coordinate with billing staff as assigned.

• Balance cash, check, and electronic receipts, keeping clear supporting records and following cash-handling and deposit procedures.

• Help solve discrepancies: Prepare monthly bank and assigned balance sheet reconciliations, research differences, and submit proposed corrections for review.

• Prepare and enter routine journal entries with supporting documentation, required approvals, and accurate account, department, program, and funding-source coding.

• Help bring each accounting period to a close by preparing assigned schedules, accruals, adjusting entries, and reconciliations on time.

• Support grant-funded work: Track grant receipts, spending, and remaining balances by award and funding period; help prepare budget-to-actual comparisons and financial reports under the Chief Financial Officer’s direction.

• Check grant transactions against documentation, approved budgets, award periods, and allowable cost requirements; use approved cost-allocation methods and flag questions before posting or payment.

• Provide backup payroll accounting support only as needed: Prepare and reconcile reports from completed payroll records, prepare related journal entries, and reconcile payroll-related accounts. Apply approved cost allocations to departments, programs, and grants when assigned.

• Keep financial records organized, confidential, and audit-ready; prepare supporting schedules and documentation for financial statements, grant reports, audits, and monitoring reviews in accordance with record-retention policies.

• Support other assigned accounting and administrative work within the role’s scope, follow internal controls, and raise discrepancies or control concerns promptly.

Backup Payroll Accounting Support: Your payroll-related work is limited to reporting, reconciliation, cost allocation, and accounting entries when backup coverage is needed and assigned—not a primary responsibility. You will not calculate employee pay, maintain payroll processing data, run or submit payroll, issue paychecks or direct deposits, or prepare or submit payroll tax filings. Designated payroll staff or the payroll service provider remains responsible for payroll processing.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Qualifications

What You Bring — Required:

• At least two academic years of successfully completed postsecondary accounting coursework, including basic financial accounting and bookkeeping principles.

• A solid foundation in basic accounting: debits and credits, general ledger transactions, accruals, accounts payable and receivable, journal entries, and reconciliations.

• Working knowledge of how grants work, including restricted funds, award budgets and periods, allowable costs, cost allocation, documentation, and financial reporting; ability to follow established federal award procedures.

• Confidence using spreadsheets and accounting software to organize financial data, prepare reports, and investigate discrepancies.

• An eye for detail, an organized approach, and clear communication skills, with the ability to meet closing and reporting deadlines and follow approval and internal control procedures.

• Discretion when handling confidential financial and payroll information.

Helpful Experience — Preferred, Not Required: Bookkeeping or accounting experience in an FQHC, another healthcare organization, or a grant-funded nonprofit.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

• While performing the duties of this job, the employee is frequently required to sit, handle papers, type and operate computer equipment; reach with hands and arms; talk, see and hear

• Specific vision abilities required by this job include close vision and the ability to adjust focus

• Work is primarily indoors with prolonged periods of sitting, typing, and viewing a computer monitor

• May also involve periods of standing, walking, bending, lifting, pulling, and pushing

• Occasional lifting and carrying of files, office supplies, or other materials may be required

This position routinely deals with sensitive and confidential information and documents requiring the utmost privacy and confidentiality.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position requires successful completion of substance abuse testing as a condition of employment.

We are an Equal Opportunity Employer and provider of services. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. Community Health Center of Central Wyoming (CHCCW) is committed to creating an inclusive environment for all employees and patients and complies with applicable provisions of Section 1557 of the Affordable Care Act, Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act.