Accounting Clerk

JOB SUMMARY\: The Accounting Clerk is responsible for assisting the Director of Finance in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.

Responsibilities\:

Accounts Payable (A/P)

• Utilize BirchStreet to review, match, and process purchase orders, receiving documents, and vendor invoices.

• Ensure all invoices are properly uploaded, routed, and approved through BirchStreet’s workflow before payment.

• Maintain vendor profiles and update purchasing or approval workflows within BirchStreet as needed.

• Reconcile vendor statements and maintain organized digital/physical AP files.

• Verify accuracy of vendor invoices, match with purchase orders, receiving documents, and obtain proper departmental approvals.

• Preparing accruals for expenses and other outstanding costs during month-end and year-end closing.

Income Audit

• Support daily income audit tasks, including\:

• Reviewing daily revenue reports form PMS/POS systems.

• Verifying accuracy of cash drops, credit card settlements, and revenue postings.

• Assist the Staff Accountant and/or Director of Finance with revenue-related reporting as needed.

• Perform other duties and projects as assigned by the Director of Finance.

Policy and Service Responsibility

• Must adhere to all hotel/company loss prevention guidelines.

Physical Requirements

• Able to perform the essential functions consistent safely and successfully with the ADA, FMLA, and other federal, state and local standards, including meeting quality standards.

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.

• Must be able to lift and carry up to 25 lbs.

• Must be able to sit, stand, and squat frequently.