Accounting Coordinator

ACCOUNTING COORDINATOR

(Accounts Receivable / Accounts Payable / Sales Support)

NATURE OF WORK:

Work involves accounting and advanced clerical work associated with the accounts receivable and accounts payable cycles, including compilation and verification of associated reports and maintenance of records. Support Sales in relation to accounting documents and invoicing.

SUPERVISION:

Under the general supervision of the Accounting Manager and Director of Finance, the employee works independently to accomplish accounting functions using standard policies and procedures. Work is reviewed periodically to ensure timeliness, accuracy, and conformance to established policies.

PRIMARY DUTIES:

· Performs technical accounting duties in aspects of accounts receivable including, but not limited to:

o Invoicing for events and ancillary revenues.

o Following up weekly on past due amounts.

o Issuing refunds as needed.

· Performs technical accounting duties in all aspects of accounts payable including, but not limited to:

o Accurate and timely entry of approved accounts payable invoices.

o Review general ledger coding for accuracy, adjusting as appropriate.

o Ensure support documentation is adequate for credit card purchases.

o Research vendor inquiries.

· Performs other duties including, but not limited to:

o Ensure advance deposits for events are received in a timely manner from customers.

o Work with sales in relation to ensure complete documentation is secured, including certificates of insurance.

o Other tasks/projects as requested by the Director and other supervisors.

· Performs basic numerical calculations involving accounts payable, accounts receivable, reconciliation of accounts, monitoring of routine expenditures, payroll and/or other applications as needed.

· Accurately enters information into the computer system and double checks own work, reconciling to a check figure whenever possible.

· Performs and reviews basic coding of financial information.

· Posts amounts of receipts, vouchers, credits, and debits according to established bookkeeping methods.

· Enters, obtains and/or verifies financial information following established policies and procedures.

· Uses computer word processing and complex spreadsheet applications extensively in the performance of job duties, which requires repetitive hand/arm movements for long periods of time.

· Operates a personal computer utilizing proprietary booking and accounting software, Paylocity payroll software, ten-key calculator, and other standard office machines.

· Employees are required to provide exceptional customer service with a positive and friendly attitude towards fellow employees, contract service providers, event planners and event attendees.

· Plans and organizes work for routine tasks, meeting established timelines and goals.

· Maintains confidentiality regarding sensitive information and confidential records.

· Maintains an organized workspace with an efficient process for handling problems.

· Hours may vary due to the needs of the business. Nights and weekends for event settlements may occur.

· Performs related work as assigned.