Accounting Coordinator

Yakima Valley Libraries is seeking a full-time (40-hour/week) Accounting Coordinator to join our team! In this important role, you'll help keep our organization running smoothly by supporting payroll, accounts payable, accounts receivable, and purchasing. Bring your accounting expertise, build meaningful working relationships, and make a difference behind the scenes in a community-focused organization.

Bargaining Unit: Yes

ESSENTIAL FUNCTIONS

The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Ensure Payroll Accuracy and Compliance: Ensure that payroll records are accurately maintained in compliance with Yakima Valley Libraries (YVL) and State regulations.

• Timely Payroll Processing: Perform all library district payroll functions on time, ensuring accurate and punctual payment to employees.

• Maintain Confidentiality: Safeguard the confidentiality of library and employee information, handling sensitive data with discretion.

• Prepare and Submit Reports: Prepare and submit quarterly payroll reports, including L&I, Employment Security, PFML, 941’s; W-2 and ACA annual reports ensuring timely and accurate filing.

• Employee Setup and Updates: Set up new employees and make necessary changes to current employees in the payroll system, maintaining up-to-date records.

• Coordinate with HR: Work closely with the Human Resources Administrator to ensure employee benefits are withheld correctly and on time.

• Assist in Payroll Budget Preparation: Assist in the preparation of the annual payroll budget under the direction of assigned management.

• Support Financial Reporting: Aid assigned management in preparing payroll-related financial reports and schedules.

• Collaborate During Audits: Work with assigned management and the State Auditor’s Office during audits, providing necessary documentation and support.

• Provide Payroll Documentation: Manage payroll functions, documentation, and reconciliation schedules, ensuring all records are accurate and organized.

• Stay Updated on Payroll Laws: Maintain knowledge of current trends, laws, and developments in payroll accounting and compliance to ensure best practices.

• Maintain Payroll Procedures: Assist in maintaining up-to-date payroll procedures and serve as a resource for library staff regarding payroll-related questions, including providing training in the absence of assigned management.

• Assist with Purchasing: Support the accounting department with the preparation of purchase orders and purchasing activities as needed.

• Maintain Effective Relationships: Foster effective working relationships with library staff, the Library Board of Trustees, County officials/staff, and vendors.

• Ensure Communication: Establish and maintain effective lines of communication within Yakima Valley Libraries to support efficient operations.

• Coordinate A/P and A/R Functions: with assistance from accounting specialist coordinate all Accounts Payable (A/P) and Accounts Receivable (A/R) functions.

• Perform Additional Duties: Perform other duties as assigned to support the overall function and success of the library's financial operations.

MINIMUM REQUIRED QUALIFICATIONS

• Bachelor’s degree from an accredited college in accounting, finance or business.
• Three (3) years of payroll experience, including two (2) years in public sector finance or accounting experience.
• Two (2) years of accounts payable (A/P) and accounts receivable (A/R) experience
• Equivalent technical training, education, and/or experience may be substituted in lieu of the above requirements.

OTHER REQUIREMENTS OR PREFERENCES

• Washington driver’s license.