Accounting/Finance - Specialist, Accts Payable

Schedule: 1st Shift - Monday to Friday Normal Business Hours
Compensation:
Hourly Wage Range: $25-$26 per hour/($52,000-$54,080 annually)Incentive eligible: No
Position Overview
This role is a detail-oriented, tech-forward Accounts Payable Specialist, who is responsible for managing end-to-end disbursements and invoice processing. The AP Specialist will leverage SAP alongside Auditoria.AI &; Coupa to streamline vendor interactions, automate invoice intake and three-way matching, resolve discrepancies, and maintain accurate financial records. They should blend solid accounting fundamentals with comfort using AI-driven automationtools to improve operational efficiency.
Essential Job Duties & Responsibilities

Process high-volume vendor invoices, credit memos, and payment requests using SAP and Auditoria.AI. platforms.
Oversee OCR intake and automated document ingestion via Auditoria; review and clear exceptions, extraction errors, and unassigned invoices.
Perform two-way and three-way matching (PO, goods receipt, invoice); investigate quantity and price variances with Procurement team.
Code non-PO invoices to appropriate commodity code and WBS/Cost Center.
Manage automated vendor communication queues powered by Auditoria’s processing assistants (e.g. automated status inquiries, remittance lookups).
Handle Tier2/escalated vendor inquiries regarding payment status, statement disputes, and invoice rejections in a professional, timely manner.
Perform monthly vendor statement reconciliations, resolving missing documents and credit balances.
Prepare weekly payment runs (ACH, Virtual Card, Check) within the SAP platform.
Collect, review, and maintain vendor profiles (Form W-9/W-8BEN), campaign for more ACH/VC acceptance to reduce check dependency.
Perform other related job duties as assigned or required.

Required Qualifications

High school or equivalent.
3+ years’ experience in Accounts Payable.
Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables).
Detail orientated with ability to prioritize and multi-task in a fast-paced environment.

Preferred Qualifications

Associate’s Degree preferred.
Experience with SAP S4 HANA/COUPA preferred.

Physical RequirementsThis is largely a sedentary role requiring the physical ability to:

Sit for prolonged periods of time at a desk while working on a computer
Use hands and fingers to operate a keyboard, mouse, and telephone
Speak and hear clearly in person, virtually, and over the phone
Occasionally stand, walk, reach, stoop, or lift up to 10 pounds

Work Environment
This position operates in a professional office environment. The role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and printers.
The work environment is typically quiet to moderate in noise level and is climate controlled.
Location/Remote Eligibility
This is a hybrid role based out of our Des Plaines, IL office. Regular, on-site presence is required (4) days per week or asotherwise directed by the company.
The role may be performed in a hybrid work setting (combination of on-site and/or remote), depending on business needs and location eligibility. When working remote, employees are expected to maintain a dedicated, distraction-free,confidential workspace and reliable internet connection.
Schedule
Work hours may vary by shift assignment and may include evenings, weekends, holidays, and overtime based onbusiness needs.