Accounting & Finance Specialist

Position Summary

The Accounting & Finance Specialist supports the organization’s financial operations, with primary responsibility for payroll administration, accounting, financial reporting, compliance, and budget support. This position ensures accurate payroll processing and financial records, prepares reconciliations and reports, supports audits and budgeting, and provides backup assistance for Accounts Payables and Accounts Receivables.

The successful candidate will have strong analytical and organizational skills, exceptional attention to detail, effective communication skills, and the ability to maintain confidentiality while supporting the organization’s mission of providing exceptional emergency medical services.

Essential Duties & Responsibilities

• Administer biweekly payroll for approximately 120 employees, including deductions, benefits, leave balances, garnishments, reporting, and year-end W-2 processing.

• Maintain accurate payroll and accounting records and support compliance with applicable laws, regulations, and organizational policies.

• Prepare account reconciliations, journal entries, financial schedules, reports, and employee reimbursements.

• Assist with monthly and year-end financial close and budget-related activities as directed.

• Provide financial information, records, and documentation to the organization’s accounting partner, external auditors, and other authorized parties as needed.

• Assist with financial reporting, analysis, and other accounting functions under the guidance of the organization’s accounting partner.

• Support ambulance billing and revenue cycle activities, including reimbursement monitoring and Medicare/Medicaid reporting.

• Provide backup support for Accounts Payable and Accounts Receivable functions.

• Assist with maintaining effective internal controls, accurate financial records, and efficient accounting processes.

• Maintain confidentiality of payroll, financial, personnel, and other sensitive organizational information.

• Participate in cross-training, special projects, and other finance-related duties as assigned.

Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

• Five years of progressively responsible experience in accounting, finance, payroll, or a related field.

• Experience administering payroll for organizations with 100+ employees.

• Experience with reconciliations, journal entries, financial reporting, and supporting schedules.

• Proficiency with Microsoft Excel, Microsoft Office, payroll systems, and accounting/financial management software.

• Ability to provide backup support for AP/AR functions.

Preferred:

• Experience in local government, special districts, public safety, healthcare, or EMS.

• Experience with Medicare, Medicaid, medical billing, or healthcare revenue cycle operations.

• CPP or FPC certification.

Knowledge, Skills & Abilities

• Strong knowledge of payroll, accounting principles, financial reporting, budgeting, and internal controls.

• Excellent analytical, organizational, communication, and problem-solving skills.

• Exceptional attention to detail and accuracy.

• Ability to prioritize multiple assignments, meet deadlines, and work independently.

• Ability to maintain confidentiality and build effective working relationships with employees, leadership, auditors, vendors, and external partners.

Working Conditions

This is an onsite position, performed primarily in a professional office environment. The position requires extended computer and desk work, with occasional meetings, training, budget workshops, or organizational events outside normal business hours.