Accounting Generalist

Position Summary

The Accounting Generalist provides day-to-day accounting and administrative support to ensure accurate, timely processing of transactions and reporting. This role supports core accounting functions including AP/AR support, invoicing, cash application, account reconciliations, basic journal entries, and coordination with plant/operations teams to resolve documentation and transaction issues.

Key Responsibilities

Accounts Payable (AP) Support

• Review and process vendor invoices; verify PO/receipt matching where applicable.
• Coordinate invoice discrepancies with Purchasing/Receiving and vendors.
• Support weekly payment runs and maintain AP records/files.

Accounts Receivable (AR) / Invoicing Support

• Prepare and send customer invoices; ensure required documentation is complete (BOLs, packing slips, PODs).
• Support cash application and customer account maintenance.
• Assist with collections follow-up and customer inquiry resolution.

General Accounting & Month-End Support

• Assist with account reconciliations (e.g., cash, prepaid, accruals, inventory-related clearing accounts).
• Prepare basic journal entries and supporting schedules under supervision.
• Support month-end close activities and reporting deadlines.

Operational/Plant Support (as needed)

• Partner with shipping/receiving and operations to ensure accurate paperwork flow impacting invoicing and inventory/costing.
• Assist with tracking and filing of freight bills, receiving documents, and related accounting support.

Process & Data Accuracy

• Maintain accurate records and ensure compliance with internal controls.
• Identify process gaps and recommend improvements to increase accuracy and cycle time.