Accounting & HR Assistant

Position: Accounting & HR Assistant (Administrative Assistant III)
Location: Bellingham, WA
Schedule: Part-time, 25–30 hours per week
Starting Wage: $23.50 per hour
Classification: Administrative Assistant III (E III)

About Brigid Collins

At Brigid Collins Family Support Center, we believe every child deserves to grow up safe, healthy, and supported. For more than 35 years, we have worked to strengthen families, prevent child abuse, and help children and caregivers heal from trauma. Through mental health services, parenting education, family support, and children's advocacy centers, we serve families throughout Whatcom, Skagit, Island, and San Juan Counties.

We are looking for a dependable, detail-oriented, and compassionate Accounting & Human Resources Assistant to join our administrative team and help support the people and programs that make our mission possible.

About the Position

The Accounting & HR Assistant plays an important role in supporting the day-to-day financial and human resources operations of Brigid Collins. Working closely with the Accounting & HR Manager, this position assists with accounts payable and receivable, financial recordkeeping, employee onboarding, personnel records, and other essential administrative functions.

The ideal candidate enjoys working with numbers, is highly organized, takes pride in accuracy, and understands the importance of confidentiality. This is a great opportunity for someone with administrative, bookkeeping, or HR experience who wants to contribute their skills to a mission-driven nonprofit organization.

Key Responsibilities

Accounting & Financial Support

• Process accounts payable, including reviewing invoices, entering transactions, and preparing payments.
• Assist with accounts receivable, deposits, billing documentation, and payment tracking.
• Maintain accurate financial records and supporting documentation.
• Assist with account reconciliations, expense reimbursements, and routine financial reporting.
• Support monthly and year-end accounting activities, audits, and financial reviews.
• Help track financial deadlines, organize records, and ensure compliance with established financial procedures.

Human Resources Support

• Assist with employee onboarding and offboarding, including preparing paperwork, coordinating required documentation, and maintaining personnel files.
• Maintain accurate and confidential employee records, including training, certifications, and compliance documentation.
• Assist with recruitment activities, including posting job openings, scheduling interviews, and communicating with applicants.
• Support employee benefits administration, payroll documentation, and timekeeping processes.
• Help track performance reviews, required trainings, and other HR-related deadlines.
• Respond to routine employee questions and direct more complex matters to the appropriate team member.

Administrative & Organizational Support

• Maintain organized electronic and physical records in accordance with agency policies and confidentiality requirements.
• Prepare correspondence, spreadsheets, reports, and other administrative documents.
• Communicate professionally with employees, vendors, and external partners.
• Identify opportunities to improve administrative processes and increase efficiency.
• Provide occasional front desk or general administrative coverage as needed.
• Assist with special projects and other duties as assigned.

Qualifications

Required:

• Associate degree or equivalent combination of education and relevant experience.
• At least 3 years of administrative experience, preferably involving accounting, bookkeeping, payroll, or human resources.
• Strong attention to detail, accuracy, and organizational skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple responsibilities, meet deadlines, and work independently.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle sensitive financial and personnel information with professionalism and discretion.
• Ability to work collaboratively as part of a small administrative team.
• Eligibility to work in the United States and successful completion of required background checks.

Preferred:

• Experience with accounts payable, accounts receivable, bookkeeping, or financial recordkeeping.
• Familiarity with basic HR processes, employee benefits, payroll, or personnel record management.
• Experience using accounting, payroll, or HR information systems.
• Experience working in a nonprofit, healthcare, or social services organization.
• Familiarity with Washington State employment practices and regulations.

Compensation & Benefits

Starting wage: $23.50 per hour

Full classification range: $18.66–$29.12 per hour. Candidates should expect to start at $23.50 per hour, with opportunities for wage growth based on experience and agency compensation practices.

Brigid Collins offers a competitive benefits package for eligible employees, including:

• Medical, dental, and vision insurance options, with generous employer contribution.
• Employee Assistance Program.
• 403(b) retirement plan with employer contributions after one year.
• Annual wage increases.
• 11 paid holidays and additional paid agency closure days.
• Paid sick leave and vacation accrual.
• Paid training and professional development opportunities.
• Eligibility for the federal Public Service Loan Forgiveness (PSLF) Program.

Benefits and paid leave are subject to eligibility requirements and applicable part-time accrual policies.

Schedule & Working Conditions

This is a part-time, 25–30 hour-per-week position, with the possibility of going full-time in the future. Work is primarily on-site at our Bellingham office, Monday-Friday, with occasional travel to our Skagit County locations as needed.

The position operates in a busy, collaborative office environment and requires frequent computer use, attention to detail, and the ability to manage interruptions and changing priorities. Occasional lifting of up to 40 pounds may be required.

Why Join Brigid Collins?

At Brigid Collins, our administrative team is essential to the success of our programs. While this position primarily works behind the scenes, the work directly supports the professionals who help children and families find safety, stability, and healing.

We value teamwork, kindness, accountability, and a shared commitment to making a meaningful difference in our community. If you enjoy keeping things organized, solving problems, and supporting others, we'd love to hear from you!

How to Apply

Interested candidates are encouraged to submit a resume and cover letter describing their relevant experience and interest in joining Brigid Collins Family Support Center, and three (3) professional references. Incomplete applications will not be considered.

Brigid Collins Family Support Center is an equal opportunity employer. We value diversity and are committed to creating an inclusive and welcoming workplace for all employees.